Administrative Assistant to Physician
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Job Location:
Westwood, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Position Title
Position Summary / Career Interest:
This position provides administrative support to the Physician. Provides high-level administrative support by conducting research preparing statistical reports handling information requests and performing clerical functions such as preparing correspondence receiving visitors arranging conference calls and scheduling meetings. Duties include general clerical receptionist and project based work. Must project a professional company image through in-person and phone interaction.Responsibilities and Essential Job Functions- Answers and screens incoming telephone calls determining appropriate routing transcribes messages with accurate detail.
- As delegated by the Physician - may manage projects such as office moves policy compilation and event planning. Handles duties related to continuing education programs registration schedules materials preparation for meetings and notifying meeting participants
- As delegated by the Physician may represent department management for communicating information to hospital executive team vendors physicians staff and community agencies
- Assists with the coordination of payroll acting as a backup for the KRONOS managers.
- Composes correspondence memos and reports: types and proofs materials; edits collates assembles and distributes documentation as needed. Prepares reports activities calendars mass mailings (i.e. letters and memos for staff).
- Creates information database products to support Management as requested.
- Demonstrates competencies in computer programs such as: Microsoft Office Word Excel and PowerPoint email intra/internet programs.
- Maintains patient confidentiality in accordance with HIPPA regulations at all times
- Prioritizes correspondence memos reports internal signature files and appointments; coordinates and schedules meetings appointments and conferences.
- Reviews classifies and files correspondence documents and materials in main filing system; secures confidential file system dealing with sensitive documentation.
- Must be able to perform the professional clinical and or technical competencies of the assigned unit or department.
- These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.
Required Education and Experience
- High School Graduate or GED.
- 3 or more years broad administrative/secretarial experience
Preferred Education and Experience
- Bachelors Degree or Technical/Professional training/degree in Business School Training.
Knowledge Requirements
- Must have excellent telephone skills verbal and written communication skills.
- Ability to be flexible and adapt to change while maintaining a high level of professionalism with an emphasis on positive customer relations.
- Knowledge of Microsoft Project Manager
Time Type:
Full timeJob Requisition ID:
R-45186We are an equal employment opportunity employer without regard to a persons race color religion sex (including pregnancy gender identity and sexual orientation) national origin ancestry age (40 or older) disability veteran status or genetic information.
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Required Experience:
IC
Key Skills
- EMR Systems
- Occupational Health Experience
- Pain Management
- Acute Care
- Physical Examinations
- Physiology Knowledge
- Primary Care Experience
- Suturing
- Workers' Compensation Law
- Dermal Fillers
- Medical Imaging
- Botox Experience
About Company
Concierge-level Job Placement for Travel Nursing & Allied Professionals High-paying healthcare jobs, including travel, staff, & local contracts. Find a job Get our app Learn more See More Thousands of Jobs Just a Click Away! Customizable Searches, Full Pay & Job Transparency Upfront. ... View more
