Administrative Coordinator, Lung Transplant Full Time Days

The Administrative Coordinator position reflects the mission vision and values of Northwestern Memorial adheres to the organizations Code of Ethics and Corporate Compliance Program and complies with all relevant policies procedures guidelines and all other regulatory and accreditation standards.

The Administrative Coordinator is responsible for higher-level administrative support to Directors within the organization and must use independent judgment and authority to execute projects and maintain workflow. The incumbent will work as part of team and demonstrate superior organization skills strong interpersonal and communication skills and attention to detail proficient Microsoft application skills (Word Excel and PowerPoint) and be highly flexible and adaptable.

Responsibilities:

• Prepares documents and manages data using NM software applications including Microsoft Office.
• Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting; exercises judgment to ensure appropriate parties attend meeting.
• Screens incoming email mail and telephone calls to assign priority to call and/or identify additional resources to manage callers need.
• Independently plans and executes activities such as room scheduling signage catering support staff and equipment and preparation and distribution of notifications in support of projects and meetings as appropriate.
• Assists with creation and preparation of materials which are presented to management committees and subcommittees particularly power point presentations and printed materials.
• Prepares copies mails files documentation accurately and maintains security and confidentiality of highly sensitive information.
• Authors responses on behalf of Director or department.
• Performs other duties as assigned.
• Utilizes appropriate resources within the institution division and department to manage and complete each assigned task and/or project.
• Develops and maintains relationships with all customer and suppliers especially vendors who support equipment within the department.
• Provides support to Division Vice President as needed. 
• Transcribes meeting content for designated meetings.
• Conducts internet research and identifies relevant topics based upon assignment. 

AA/EOE

Qualifications :

Required

• Associates Degree or equivalent relevant (administrative) experience
• 3-5 years of experience in a business office with a strong emphasis on database management and customer service. 
• Knowledge of Microsoft Office PowerPoint and Excel. 
• Ability to organize and think independently.  Excellent interpersonal skills.

Preferred

• B.A. degree or business equivalent and 5 years business experience

Additional Information :

Northwestern Medicine is an equal opportunity employer (disability VETS) and does not discriminate in hiring or employment on the basis of age sex race color religion national origin gender identity veteran status disability sexual orientation or any other protected status.

Background Check

Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and at times internal transfers. If you are offered a position with us you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check.  Results are evaluated on a case-by-case basis and we follow all local state and federal laws including the Illinois Health Care Worker Background Check Act.

Benefits

We offer a wide range of benefits that provide employees with tools and resources to improve their physical emotional and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.

Sign-on Bonus Eligibility: Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family. 

Remote Work :

No

Employment Type :

Full-time