MS Administrative Assistant, Legal

General Summary

Under general supervision provides a variety of administrative legal support services to Medical System attorneys. Performs legal secretarial duties.

Principal Responsibilities and Tasks

The following statements are intended to describe the general nature and level of work being performed by the individuals assigned to this classification. These are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

• Acts as liaison between attorneys and clients/employees/customers. Triages and responds to telephone and in-person confidential legal inquiries. Answers Legal Department mainline and attorneys phones; screens calls takes messages and provides information promptly courteously and accurately.
• Prioritizes requests and information provided relative to requests for legal advice/questions due diligence audits subpoenas and litigation discovery; drafts written responses email or letter using information provided by the attorney.
• Perform office administrative functions including filing printing copying scanning collating managing/ordering supplies addressing attorney and staff needs maintaining/updating legal library and other general organizational responsibilities to support a high-functioning legal office.
• Prepares purchase orders organizes approvals and processes invoices for legal services for payment. Tracks department budget and prepares reports to financial reporting. Compiles statistics from various reports as requested examines and verifies completeness propriety adequacy and accuracy of computation.
• Composes professional correspondence memos and reports. Proofreads and corrects prepared materials for correct grammar spelling punctuation format syntax and content.
• Schedules meetings itineraries makes travel and lodging arrangements prepares travel advances and related expense reports for attorneys. Prepares meeting agendas sends out notices of meetings and records meeting minutes.
• Coordinates and tracks workflow schedules and projects committee decisions to ensure paperwork is complete and appropriate and any necessary follow-up activities are completed in a
• Ensures operation of equipment by conducting preventative maintenance requirements; calling for repairs; developing and maintaining equipment inventories; evaluating new equipment needs; procuring approved equipment.
• Maintains supplies inventory by routinely checking stock to determine inventory levels; anticipating need to order supplies; placing orders for supplies; verifying receipt of supplies ordered.
• Receive sort and deliver mail.
• Works collaboratively with attorneys support staff and business partners to perform the above job functions.

Qualifications :

Education and Experience

• High School Diploma or equivalent (GED) is required; college degree is preferred.
• Four years of progressively responsible position(s) in a senior level administrative assistants role(s) in a legal setting is required. Experience working in a healthcare environment is preferred.

Knowledge Skills and Abilities

• Knowledge of legal terminology is preferred.
• Highly proficient knowledge and use of a Microsoft Office (Excel Word PowerPoint).. Demonstrated ability to type a minimum of 60 wpm is required.
• Highly effective written skills are required to prepare documents compose correspondence and legal documents. Highly effective verbal and interpersonal skills to communicate with courtesy resourcefulness and efficiency in answering questions giving directions locating staff and explaining policies and procedures are necessary.
• Highly proficient filing and organization skills with ability to prioritize own work. Ability to maintain confidentiality work under pressure handle multiple tasks and meet related deadlines.
• Knowledge and ability to understand procedures practices and policies in the departmental unit and Medical System.

Additional Information :

All your information will be kept confidential according to EEO guidelines.
Compensation:

• Pay Range: $28.82-$40.35
• Other Compensation (if applicable):
• Review the 2025-2026 UMMS Benefits Guide

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Remote Work :

No

Employment Type :

Full-time