PASS 318 – Recruitment and Staffing Officer (Teaching Services)
PASS 318 – Recruitment and Staffing Officer (Teaching Services)
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Job Description
Career Opportunity
PASS 318 Recruitment and Staffing Officer (Teaching Services) 2 Positions
Posted September 26 2025
Internal/External
Date of Appointment: As soon as possible
Reporting to: Senior Manager Labour and Employee Relations
Description: Responsible for the strategic coordination and operational management of all recruitment and staffing activities related to casual and permanent teaching positions within the Hamilton-Wentworth Catholic District School Board (HWCDSB). This includes overseeing the hiring process for new occasional teachers permanent teachers managing internal staffing movements/transfers and ensuring timely backfilling of teacher absences and vacancies. Working collaboratively with school administrators and system leaders the Recruitment Officer ensures that all schools are staffed with qualified educators who support the Boards mission of providing high-quality Catholic education. The role also supports succession planning monitors staffing trends and ensures compliance with Board policies and collective agreements.
Responsibilities:
Recruitment and Hiring
- Lead the recruitment process for all permanent teaching positions including job postings (internal/external) candidate screening arrange interviews and provide advice on selection.
- Coordinate internal staffing processes such as transfers leaves and reassignments.
- Ensure hiring practices are equitable transparent and aligned with HWCDSBs Catholic values.
- Ensure all hiring practices are aligned with the collective agreement provisions and compliant with all regulations.
- Develop and implement proactive recruitment strategies to attract qualified candidates for occasional and long-term teaching roles.
- Plan coordinate and attend job fairs university career events and community outreach initiatives.
- Coordinate and lead on-boarding sessions for new employees.
- Ensure accurate flow of wage and salary information to the payroll department to meet deadlines.
- Manages requests for leaves of absences and other profile changes.
- Responsible for processing all pay changes including but not limited to salary and wage changes seniority updates leave administration updates to assignments etc.
- Manage queries from employees on salary and placement on the grid
- Prepare reports and data analyses to support decision-making and continuous improvement in staffing processes.
- Daily reporting of the fill/unfill statistics
- Prepares Ministry of Education reporting (ONSIS) on all status changes for teaching staff
- Prepares monthly board reports
- Administer all teacher evaluations in the software program
- Responsible for completing Full Disclosure of Staffing report for secondary teachers
- Run reports and manipulate data to provide accurate information to Superintendent Senior Manager and Principal/VP.
- Monitor and maintain the Prep and Planning tool.
- Review daily vacancies and identify areas where intervention is required.
- Monitor and respond to staffing needs across the system including short-term and long- term teacher absences.
- Coordinate backfilling of vacancies through internal movement or external hiring ensuring minimal disruption to student learning.
- Maintain accurate records of staffing assignments and vacancies.
- Ensure all recruitment and staffing activities comply with Board policies collective agreements and applicable legislation.
- Attend communication meetings with Teaching Union Groups to provide updates and to discuss staffing matters. Provide reports and/or information as requested.
- Establish and maintain collaborative working relationships with union officials and a variety of internal/external partners.
- Attend meetings with Senior Administration to provide updates on staffing matters.
- Provide procedural expertise and collective agreement interpretation in meetings with Superintendents and Principal/VP.
- Provide support and clarity to labour relations department related to grievances.
- Support the Superintendents Finance and Planning department with review of class organizational charts and offer feedback and guidance as needed.
- Collaborate with other HR staff in identifying qualification gaps and anticipate recruitment needs.
- Other Duties as Assigned
- Minimum Post-secondary diploma or certificate in a related field
- Preferred Post-secondary degree or diploma in Human Resources Education or a related field
- Minimum Three years in a related field
- CHRL designation or working towards certification considered an asset
- Advanced proficiency in Microsoft Office
- Expertise in HR policies and procedures
- Strong knowledge of hiring practices
- Strong organizational analytical and communication skills.
- Ability to manage multiple priorities and respond to urgent staffing needs effectively
- Strong Communication skills (written and oral)
- Understanding of HR best practices and current regulations
- Sound judgement and problem-solving skills
- Knowledge of Catholic education and commitment to the mission and values of the HWCDSB is an asset
- Familiarity with HRIS systems and staffing tools
Father Kennedy Catholic Education Centre 90 Mulberry St. Hamilton ON L8N 3R9
Salary:
Professional Administrative Support Staff PASS 6 - ($77638 - $96956)
Last date for consideration: Friday October 10 2025 @ 4:00 pm
Applicants shall submit a resume and cover letter. Please include the full posting title within the subject line. The resume must include two (2) Professional References. It must also include an authorization to contact references provided. Thank you to all applicants who submit their application. Please note only those applicants eligible for an interview will be contacted.
Schools and administrative sites within the Hamilton-Wentworth Catholic District School Board (HWCDSB) give witness to the truth that Jesus Christ is the foundation and the heart of Catholic Education and the centre of its community. Central to this vibrant and student focused system is a vision of students as uniquely created in the image of God. This commitment is expressed and realized in the Boards Mission which is:
In union with our Bishop to enable all learners to realize the fullness of humanity of which our Lord Jesus Christ is the model
Hamilton-Wentworth Catholic District School Board (HWCDSB) is committed to equity and inclusion in the recruitment and hiring of qualified staff who reflect the diversity of students and our community. We actively encourage applications from members of groups with historical and/or current barriers to equity including but not limited to:
- First Nations Métis and Inuit peoples and all other Indigenous peoples;
- members of groups that commonly experience discrimination due to race ancestry colour or place of origin;
- persons with visible and/or invisible (physical and/or mental) disabilities.
- value promote and encourage the hiring of staff from under-represented communities;
- value applicants additional experiences lived experience skills backgrounds and perspectives
- collect voluntary self-identification data from applicants in accordance with the Ontario Human Rights Code HWCDSBs Teacher Hiring Practices Administrative Procedures and Ontarios Anti -Racism Data Standards.
The HWCDSB is also an equal opportunity employer that is committed to inclusive barrier-free recruitment and selection processes. We also recognize our duty to accommodate and foster a culture of inclusion. We will provide accommodations during the hiring process. If an accommodation is required please inform the Human Resources Team or Hiring Manager in advance of any part of the process. All information received relating to a candidates required accommodation will be addressed confidentially.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
