Facilities Operations and Regulatory Coordinator
Facilities Operations and Regulatory Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
Employment Type:
Full timeShift:
Day ShiftDescription:
Come join the Plant Operations team at Mercy Medical Center part of Trinity Health Of New England! We are a member of the nationwide Trinity Health family bringing compassionate care to our communities.
Position Purpose:
Under the direction of the Director plans and manages administrative and operational activities for the office. Relays confidential information gathers and interprets information to develop complex reports. Provides oversight and guidance to projects of high importance. Represents the department in resolving problems the exchange of information and the interpretation of departmental policies and procedures. Maintains a wide degree of responsibility. Offers strong project management skills and the ability to work successfully with and across departments with competing priorities.
What you will do:
Prepares complex administrative reports presentations statements rosters etc.
Assists the Director with Joint Commission and other regulatory compliance documentation and other related regulatory duties. Supports all aspects of Environment of Care and Joint Commission standard compliance including the document preparation and maintenance for survey. Participates in meetings and activities to support life safety documentation as required.
Provides leadership of the Facilities Work order management system. Responsibilities will include overall design and configuration of the system scheduling and coordinating all active work assignments to trades professionals developing standard reporting packages that quantify department and individual performance as well as sending out and calculating customer satisfaction survey responses.
Interacts frequently with a wide variety of personnel including executives medical staff and/or outsiders in a professional and efficient manner to obtain or relay information arrange meetings gather data etc.
Answers inquiries concerning departmental activities operations policies and procedures. Develops maintains revises recordkeeping and filing systems and classifies sorts and files various correspondence records and other documents.
Responsible for the development of the departments scorecard reporting responsibilities; notifies manager of errors. Works with Purchasing and Accounts Payable investigating invoices and purchase orders. Supports the ordering of parts or services the approval of department invoices for repairs and service and maintains reports to track payments to vendors.
Supports the Director in any and all efforts specifically around:
a)Environment Health and Safety audits corrective action plans and training schedules
b)Identifying Environment of Care improvement opportunities developing and executing corrective action plans (as appropriate) and developing and scheduling specific training initiatives
c)Space planning and project coordination initiativesProvides administrative support to projects of high importance to the Director.
Minimum Qualifications:
Bachelors degree required or will accept evidence of continuous matriculation with bachelors degree completion within four (4) years.
Work requires a minimum of three (3) years experience providing an increasingly responsible range of duties and authority.
Experience and judgment to plan and accomplish goals; strong computer skills including the use of Microsoft Office applications; knowledge of Time and Attendance and Ordering systems preferred robust interpersonal leadership organizational and decision-making skills as well as strong team player. Experience in Lean or Six Sigma performance Improvement initiatives preferred.
Keen understanding of HIPAA rules and regulations. Demonstrates expertise in a variety of healthcare concepts practices and procedures. Professional respectful and compassionate demeanor.
Working Conditions:
Requires working in a normal office environment. Requires regular use of a computer or similar device electronic equipment etc. Minor lifting between 11-24 lbs. carrying 11-24 lbs. and/or pushing 35-50 lbs.
Must be able to set and organize own work priorities and adapt to them as they change frequently. Must be able to work concurrently on a variety of tasks/projects in an environment that may be stressful with individuals having diverse personalities and work styles.
Must possess the ability to comply with Trinity Health policies and procedures.
Position Highlights and Benefits
Full-Time 40 Hours- Day Shift
Our Mission and Core Values
Career growth and advancement potential
Award-winning Patient Access Department
Ministry/Facility Information
Trinity Health Of New England is an integrated health care delivery system that is comprised of world-class providers and facilities dedicated to full spectrum preventative acute and post-acute care. We aim to deliver top level care to increase our communitys overall health at lower costs. While we serve nearly 3 million people we are proud to be a part of a national system that focuses on putting our patients first and having the best colleagues to do so.
Our Commitment
Rooted in our Mission and Core Values we honor the dignity of every person and recognize the unique perspectives experiences and talents each colleague brings. By finding common ground and embracing our differences we grow stronger together and deliver more compassionate person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability veteran status or any other status protected by federal state or local law.
Required Experience:
IC
Employment Type
Full-Time
