Associate Project Manager
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Job Location:
New York City, NY - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
SHADOW is seeking a motivated and detail-oriented Associate Project Manager (Contract) with 2-4 years of experience to provide coordination and administrative support across creative campaign and production this role you will help maintain project timelines documentation and deliverables. This position is ideal for someone looking to build a career in project management within a fast-paced creative environment. This position has the possibility of becoming a Full-Time position.
Responsibilities:
Project Coordination & Support
- Assist in managing creative campaign and production projects by maintaining trackers timelines and documentation under the direction of the Project Manager.
- Monitor daily project activities flag potential issues and provide regular updates to the internal team.
- Follow up with team members to ensure deliverables remain on track.
Administrative Support
- Schedule and organize meetings prepare agendas capture notes and track action items.
- Update project management tools and ensure documents are current and properly stored.
- Support general administrative tasks such as data entry document organization and calendar management.
Communication & Documentation
- Assist in compiling and distributing project status reports including Hot Sheets meeting recaps and other updates.
- Support client communications by preparing agendas recaps and follow-up documentation.
Deliverable & Vendor Management
- Help traffic deliverables internally and externally ensuring files are properly labeled accurate and on time.
- Assist with vendor coordination including tracking estimates invoices and deliverables.
- Support quality assurance reviews before client delivery.
Stakeholder & Team Collaboration
- Partner with project managers and stakeholders to document deliverables risks blockers and resource needs.
- Work closely with cross-functional teams helping to organize workflows and maintain alignment.
- Provide additional support to the Senior Project Manager as needed.
Best Practices
- Contribute to the implementation of project management processes and tools ensuring adherence to best practices.
- Support division leads and project managers in resourcing and scheduling new and existing projects.
What You Bring:
- Bachelors degree in Project Management Marketing Communications or a related field (or equivalent experience).
- 24 years of project management production coordination or administrative support experience preferably in an agency or creative environment.
- Strong organizational and time management skills with excellent attention to detail.
- Excellent communication and interpersonal skills with the ability to collaborate effectively across teams.
- Familiarity with project management tools (e.g. Asana Trello Smartsheet) and eagerness to learn new platforms.
- A proactive solution-oriented mindset and a strong desire to grow in project management.
Agency experience is a plus!
Annual Compensation
$60K - $75K (commensurate with experience)
Required Experience:
IC
Key Skills
- Bluebeam
- Construction Estimating
- Construction Experience
- ProCore
- Microsoft Outlook
- Prolog
- Construction Management
- Project Engineering
- Project Management
- Project Management Software
- Microsoft Project
- Budgeting
About Company
SHADOW is a creative marketing and communications agency with integrated disciplines across media relations, influencer marketing, experiential and event production, social media management and content development.
