Accounts Payable Specialist (Accounting Technician III)

• 13 paid holidays per year
• Paid vacation and sick leave which starts accruing your first month!
• Free access to Mines varsity sporting events for you and 3 guests!

This position is part of the Accounts Payable group within the controller/ procure 2 pay group. The Accounts Payable group provides administrative functions for areas that were previously performed within campus departments. This position will primarily be responsible for preparing travel authorizations (TAs) travel expense reimbursements (TEs) Voucher Requests and Invoices sent to the team.

• Process payments at the request of the department.
  • This includes but is not limited to reviewing backup documentation for appropriateness completeness correctness and funding availability.
• Review and process Invoices submitted for payment.
  • This includes but is not limited to reviewing invoices for appropriateness completeness correctness and funding availability and entering and processing invoices and payment requests.
• Responsible for Initial preparation of travel and expense reports. Create and process reimbursements and travel related expenses at the request of campus departments.
• Create and review spend authorization requests.
• Audits backup documentation account codes and necessary approval
• Train the Mines community regarding travel rules and laws in person via telephone email or online.
  • Training is held for employees throughout the year in order to create a cohesive submission of travel paperwork and to answer any questions.
• Support the campus community in processing pre and post travel reports provides a business review understands and appropriately applies IRS Federal State and University rules to per diem hotel and airfare related charges
• Provide a high level of customer service continually answering questions and informing the campus community of the procedures and laws governing travel.
• Become knowledgeable of Federal regulations governing travel and Mines Financial Policies in order to interpret and enforce them appropriately as it pertains to travel management for Mines.
• This position must also be aware of the required authorizations (i.e. Office of Research Administration Office of Academic Affairs International Studies etc.) and ensure that they are appropriate per policy.

Please note: This position may be eligiblefor hybridwork following the completion of a training period. All hybridwork arrangements are subject to approval and may be revoked based on performance and business need.

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

• Three (3) years of relevant experience which included:

  • Three (3) years of accounts payable processes experience including invoice coding matching payment processing and data entry.
  • Two (2) years of experience of researching and resolving discrepancies in invoices expense reports and employee reimbursements
  • One (1) year of experience in processing travel and expense (T&E) reimbursements ensuring compliance with company policies and IRS guidelines
  • One (1) year of experience providing excellent customer service via face-to-face interactions email and telephone

• Experience must be clearly documented in the Work History section of your application. See Resume will not be accepted. Part time experience will be pro-rated.

• Prior relevant state experience
• Experience with accounting systems and Workday
• Customer service mindset with the ability to effectively support employees and vendors
• Strong analytical skills with the ability to identify trends errors or policy violations in T&E submissions
• Experience with Excel and Microsoft Office Suite
• Experience with auditing expense reports for accuracy receipts and adherence to travel policies
• Must possess outstanding attention to detail organizational and interpersonal skills.

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process you may file a written appeal with the State Personnel Director.

Review of the completed signed and submitted appeal will be timely on the basis of written material submitted by you using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email atwithin ten (10) calendar days from your receipt of notice or acknowledgement of the Departments action.