Administrative Services Assistant II (Accounting Support II)

A career with Johnson County Government is more than just a job it is an opportunity to serve a diverse and expanding community in meaningful ways. We challenge ourselves to be a different kind of government because we care deeply about our community and each other. Committed to our shared values we provide excellent public service seeking always to improve ourselves and our organization.

We offer wonderful benefits retirement plans wellness incentives a great organizational culture and much more! If youre searching for something more than just a job something akin to a calling then consider the challenge and opportunity of being a member of Johnson County Government!

Johnson County Department of Emergency Services (DES) islooking for a qualified applicant to fill the position of full-time Administrative Services Assistant our office in the Johnson County Sunset Building.

We are looking for adetail orientated positive & professional candidate who will work closely with our administrativeteamin ourfast paced environment. Job functions include but are not limited tosupporting all divisions within our department processing accounts payables accounts receivables answering phones payroll functions along with a wide variety of other ever changing job functions on a daily basis.

First review of applications will begin on October 8 2025.

Essential Duties Include:

• Reviews reconciles compiles tracks and processes accounting transactions involving cash receipts invoices requisitions vouchers journal entries expense reports and other similar items for approval; using established guidelines analyzes and evaluates revenues or expenditures of a department fund or budget unit to determine the maximum allowable reimbursement or claim and reports information; researches and corrects accounting errors and discrepancies to ensure accurate accounting.
• Communicates verbally and in writing with internal and external contacts in order to resolve discrepancies and exchange or update information; explains rules regulations and policies regarding fiscal programs to staff to ensure compliance with accounting policies and procedures.
• Prepares standard and customized reports such as summaries of balances cost information and other reports; assists with processing fiscal period opening/closing transactions; assists in the preparation of complex documents such as financial statements and/or annual department budget by compiling and summarizing financial or statistical data for management use; prepares cost staffing and utilization analysis.
• Maintains and updates files; gathers and collates records to compile information.
• Conducts tasks associated with payroll processing such as verifies timesheets finds researches and provides resolution to payroll discrepancies; completes and verifies data entry; distributes paychecks; provides information and answers questions from staff regarding payroll issues; maintains attendance and leave tracking records; acts as department/agency workgroup functional representative in data management systems and provides training to new users; coordinates Family and Medical Leave according to policies procedures and guidelines.

Minimum Job Requirements:

High school diploma or equivalent. Two (2) years in bookkeeping accounting or administrative functions involving record keeping or related area.

• Attention to detail; Analytical skills including research skills ability to interpret data ability to conceptualize ability to analyze information and ability to write formal recommendations based on findings; Basic mathematical and accounting skills; Computer software spreadsheet skills (intermediate) word-processing skills (beginner) financial management/information records system (beginner); Keyboarding Ability; Human Relations/Interpersonal skills; Written communication skills including business writing report writing summarizing and editing skills; Ability to maintain confidentiality; Project management skills including organization coordination of duties and/or accomplishment of goals; Time management skills including the ability to manage multiple concurrent projects and meet deadlines.

Preferred Job Requirements:

Associates degree in Accounting or related field. Budget-related skills including advanced accounting math and statistics skills; Computer software database creation/maintenance skills (beginner) Outlook or similar application (beginner); Oral communication skills including presentations to individuals and small groups.

Education/Experience Substitutions:

Experience may be substituted for degree.

Education may be substituted for experience.

Physical Environmental and Special Working Conditions:

Administrative work is performed in an indoor office environment. All County employees may be called upon to assist other departments/agencies in a declared emergency situation.

Johnson County Government requires reference/background screening for all positions. Specified criteria may vary by Department/Agency.