Administrative Secretary-Curriculum and Instruction

Roswell Independent School District

Job Description

Job Title: ADMINISTRATIVE SECRETARY CURRICULUM AND INSTRUCTION

Reports To: ASSISTANT SUPERINTENDENT FOR CURRICULUM AND INSTRUCTION / CURRICULUM AND INSTRUCTION DIRECTOR(S)

General Job Description:

Under indirect supervision coordinate and provide administrative/secretarial support to the Assistant Superintendent for Curriculum and Instruction (C & I) and Director(s) of C & I.

Essential Duties and Responsibilities:

1. Assist staff with a variety of office tasks such as managing telephone calls typing correspondence emails requisitions memorandums minutes reports and forms as directed by the Assistant Superintendent of C & I and Director(s) of C & I.
2. Work cooperatively with colleagues supervisors and administrators.
3. Follow District policies and administrative rules and regulations.
4. Maintain behavior appropriate to performing and accomplishing assigned duties.
5. Project over-all concern for personal appearance as it relates to job performance.
6. Input and analyze data and draft reports/proposals for approval or acceptance.
7. Prepare and maintain various reports and contracts; process contracts requests for payment. Type and ensure proper processing of RFPs. Log and distribute materials equipment and/or supplies.
8. Distribute and track surveys complete mandatory reports for signature based on collected data.
9. Assist with preparation and/or prepare budget documents for review. Process post and balance budget expenditures and receipts.
10. Assist in processing all areas of travel including but not limited to accommodations and travel forms.
11. Process and organize all leave forms and work agreements.
12. Maintain and keep all records/files current.
13. Order and maintain office equipment and supplies; inventory all supplies and material.
14. Organize professional development; administrator/teacher induction and administrator/teacher seminars.
15. Arrange for the pick-up and delivery of materials.
16. Arrange special functions and meetings.
17. Gather file and disseminate information as may be required.
18. Knowledge of computer systems including data bases and word processing programs.
19. Personal and professional task management through the use of technology.
20. Maintain confidentiality with sensitive matters.
21. Be flexible and able to prioritize tasks and maintain accurate and detailed records for multiple administrators.
22. Report to work on time and work no less than 7 hours per day.
23. Work independently with very little supervision.

1. Assist the Director of C & I as a point of contact within the Directors areas of expertise.
2. Assist with the Summer School Program.

1. May be required to perform other related duties as assigned by your supervisor(s).

Supervisory Responsibilities:

May be required to supervise student workers and internships.

Qualifications:

1. High School diploma or GED
2. Three years experience in an administrative clerical position at least one of which should have been in an educational environment.

Physical Requirements:

Sitting standing lifting and carrying (up to 40 pounds) climbing stairs reaching squatting kneeling having full mobility of fingers/hands and moving light furniture may be required unless ADA accommodations have been mutually agreed on and does not create an undue hardship upon the district.

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Roswell Independent School District

ADMINISTRATIVE SECRETARY CURRICULUM AND INSTRUCTION

Safety and Health:

Knowledge of universal hygiene precautions (blood borne pathogens body fluids etc.)

Equipment/Material Handled:

Must know how to properly operate or be willing to learn to operate multi-media equipment including current technology as needed.

Work Environment:

Must be able to work within various degrees of noise and temperature. Interruptions of work are routine. Flexibility and patience are required. Must be self-motivated and able to complete job assignments without direct supervision. After hours work may be required. May work under stressful conditions on occasion.

Terms of Employment:

Salary and work year to be established by the Board.