Paralegal 12 (02-1310)

This position is open to Alaska Residents only. Please check ourresidency definitionto determine if you qualify.

What You Will Be Doing

First and foremost you will be learning the statutes and regulations that apply to Alaskas financial disclosure laws. Next you will be applying what you learn to specific fact situations to reach conclusions and make recommendations concerning compliance with Alaskas campaign disclosure and public official financial disclosure laws and regulations. Finally you will be assisting public officials legislators candidates and groups in their efforts to be compliant with Alaskas campaign disclosure and public official financial disclosure laws and regulations.

You will track filer reporting expectations through the agencys online filing program review filings for completeness and timeliness assess penalties for late filings draft appeal recommendations to present before the Commission and provide formal and informal guidance on best practices.

Our Organization Mission and Culture

Our mission is to encourage public confidence in their elected and appointed officials by publishing financial information related to elections and elected and appointed public officials. Our office ensures that candidates and groups participating in state and local elections report their contributors and expenditures in a timely fashion according to the timelines set forth in Alaskas campaign disclosure statutes and regulations. We also ensure that candidates and groups follow all of the rules and limitations contained in those statutes and regulations.

The Benefits of Joining Our Team

We have an excellent benefit package including generous vacation time. We are a small agency committed to providing excellent customer service to our filers and the public at large. We value dependability initiative independent thinking and teamwork. Your role will directly assist filers and plays an integral part in the success of the agencys mission.

The Working Environment You Can Expect

This position is located in the Anchorage office located within the Charter College building at Lake Otis Pkwy. and Northern Lights Blvd. Our building offers covered and heated parking with close proximity to shopping the biketrail and the U-Med district.

Who We Are Looking For

We are interested in candidates who possess some or all of the following position specific competencies:

• Interpersonal Skills: Shows understanding friendliness courtesy tact empathy concern and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult hostile or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity race gender disabilities and other individual differences.
• Oral Communication: Expresses information (for example ideas or facts) to individuals or groups effectively taking into account the audience and nature of the information (for example technical sensitive controversial); makes clear and convincing oral presentations; listens to others attends to nonverbal cues and responds appropriately. Reading: Understands and interprets written material including technical material rules regulations instructions reports charts graphs or tables; applies what is learned from written material to specific situations.
• Writing: Recognizes or uses correct English grammar punctuation and spelling; communicates information (for example facts ideas or messages) in a succinct and organized manner; produces written information which may include technical material that is appropriate for the intended audience.

Competency Based Minimum Qualifications Instructions

This job class uses competency based minimum qualifications. Please ensure your application(through work history volunteer experience (duties summary) training education licenses certifications etc.) supports how you have gained the knowledge skills abilities and behaviors (competencies) and that you possess the minimum required competencies for the job class.

Competency Description

PI01B1 Paralegal 1

Any combination of education and/or experience that provides the applicant with competencies in:

• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Interpersonal Skills: Shows understanding friendliness courtesy tact empathy concern and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult hostile or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity race gender disabilities and other individual differences.
• Reading: Understands and interprets written material including technical material rules regulations instructions reports charts graphs or tables; applies what is learned from written material to specific situations.
• Written Communication: Writes in a clear concise organized and convincing manner for the intended audience.

Equivalent to those typically gained by:

Post-secondary and/or vocational education in a legal or legal support area and/or experience preparing reviewing or processing legal documents such as affidavits court reports demand letters discovery requests or responses hearing transcripts memoranda of advice/instruction/understanding letters of agreement motions legal opinions subpoenas and/or writs.

PI01B2 Paralegal 2

Successful completion of training under a formally established Paralegal 1-2 flexible staffing training plan with the State of Alaska;

OR

Any combination of education and/or experience that provides the applicant with competencies in:

• Adaptability: adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
• Administrative Law: Knowledge of State and federal administrative laws including procedures regulations guidelines and precedents related to case preparation and settlements.
• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Interpersonal Skills: Shows understanding friendliness courtesy tact empathy concern and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult hostile or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity race gender disabilities and other individual differences.
• Stress Tolerance: Deals calmly and effectively with high stress situations (for example tight deadlines hostile individuals emergency situations dangerous situations).

Equivalent to those typically gained by:

Post-secondary and/or vocational education in a legal paralegal criminal justice or similar legal support area and/or experience performing paraprofessional legal investigation discovery and providing support in the preparation of legal cases reports documents and exhibits.

Special Note (All Levels):

Positions may require incumbents to be able to obtain a Notary Public upon hire and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as Alaska Public Safety Information Network (APSIN) and National Crime Enforcement Information Center/National Law Enforcement Telecommunications System (NCIC/NLETS). If this requirement is present it will be stated in the vacancy announcement.

Some positions are required to work regular overtime during the standard workweek on weekends and/or holidays to provide support to the assigned duty attorney. If this requirement is present it will be stated in the vacancy announcement.

Competencies means a combination of interrelated knowledge skills abilities and behaviors that enable a person to act effectively in a job or situation.

Paraprofessional work is typically associated with and supportive of a professional field. It involves extensive practical knowledge gained through experience and/or specific formal or on-the-job training. Work in these occupations may involve substantial elements of the work of the professional or administrative field but requires less than full knowledge of the field involved.

Progressively responsible means indicating growth and/or advancement in complexity difficulty or level of responsibility.

Technical means performing tasks methods procedures and computations that are covered by established precedents or guidelines and often require a high degree of skill care and precision.

Training and education in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom on-line self-study and on-the-job) from accredited and unaccredited sources and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

Please read the below information carefully. This applies to your application submission.

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY

Please be sure to check our residency definition to determine if you qualify.

• Three professional references who have had supervisory responsibility over you along with their daytime contact information.
• Copies of your three most recent evaluations or letters of recommendation.
• Writing sample please provide a personally-authored writing sample that demonstrates your technical writing ability.

EDUCATION
If post-secondary education is required to meet the minimum qualifications you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or within 48 hours of the close of this recruitment to the contact person listed below.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE
If using work experience not already documented in your application also provide the employers name your job title dates of employment and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not the applicant may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting see resume or CV or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

APPLICATION NOTICE
You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska How to Apply webpage found here: STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please call 1- or in Juneau or TTY: Alaska Relay 711 or 1- or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201 Juneau AK 99811-0201. The State of Alaska is an equal opportunity employer.

NOTICE

If you choose to be contacted by email please ensure your email address is correct on your application and that the spam filter will permit email from the domains. For information on allowing emails from the domains visit the Lost Password Help page located at ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1- (toll free) or if you are located in the Juneau area. Requests for information may also be emailed to

Heather Hebdon

Executive Director