Foundation Development Associate

Under the direction of the Clover Park Technical College Foundation Director this position serves as an integral part of the colleges advancement efforts by managing the quarterly scholarship and awards process participating in stewardship and donor relations managing the donor database and providing support for annual fundraising plan fundraising events and CPTC Foundation Board of Directors. This position supports the colleges mission through the Foundation efforts in raising friends and funds for CPTC and its students.

Clover Park Technical College celebrates the many individuals that make up our community and embraces the opportunity to learn from both our differences and similarities. CPTC values equity and respect seeks to create an environment of innovation and excellence and focuses on student success lifelong learning and social responsibility.

This position is represented by the Clover Park Federation of Classified Employees Local 4789.

Duty: Scholarship Emergency Assistance
Tasks include:

• Implement activities designed by Foundation leadership to support the scholarship program such as sending correspondence tracking applications inputting descriptions attending events on behalf of the Foundation and scheduling dates.
• Provide event support for donors including set-up clean-up invitations ordering and purchasing assistance.
• Participate in the solicitation of scholarship donations.
• Coordinate the marketing of scholarship application cycles and communication of awards.
• Draft correspondence advertising the events deadlines and student workshops on the How to of applying for scholarships administered by CPTC Foundation.
• Assist in the interpretation and adherence to donor intent IRS rules and state guidelines.
• Maintain scholarship software and track application process to include setting up new accounts preparing scholarship agreements and setting up award cycles.
• Manage the scholarship process including preparing an annual award schedule in coordination with the Foundation Accountant notifying scholars and applicants of decisions managing award distributions and supporting reviewers with access to the scholarship system sending email reminders of due dates. May also solicit new volunteer scholarship reviewers.
• Prepare proof and edit correspondence to applicants faculty committee and donors as requested.
• Prepare proof and edit fundraising reports reconciliations with Finance Aid for verifications of scholarship funds used and other reports as requested.
• Awarding of Emergency Assistance grants to include tracking student data and usage ensuring emergency checks are cut in a timely manner and reviewing student applications for accuracy.
• Coordinate information dissemination regarding the Student Emergency Assistance Program including in class presentations staff and faculty training and creation and updates of marketing materials for the SEAP

• Provide support by arranging and implementing event plans tracking budgets drafting scripts schedules printed material contracts and publicity.
• Contribute to execution of events including managing guest lists and preparing registration materials.
• Prepare proof edit and assemble media and donor kits for events and meetings as requested.
• Conduct confidential research on prospective corporate foundation and individual grantors and donors through internet searches.
• Attend committee and board meetings as needed.
• Draft and edit marketing materials newsletters grant proposals letters presentation pieces and other materials as needed to support Foundation strategy established by the Director.
• General donor management including correspondence regarding donations pledges and account profile management; answering donor questions via email and phone and providing general customer service to donors and prospective donors.
• Prepare annual donor end of year giving reports mandated by the IRS coordinate the preparation and mailing of endowment donor reports and prepare and distribute donor thank you letters from student scholarship recipients to named scholarship donors.
• Develop and implement major giving and planned giving programs in coordination with the Director.

• Create new biographical entries for donors prospects and corporations as needed and research and maintain all levels of biographical information.
• Process gift records including entering gifts info the database. Issue receipts produce thank-you letters and transmit financial data and other information to accounting.
• Produce/download/export data reports and queries from the donor database and Foundation software sources.
• Create weblinks within software system add and delete users with permission levels approved by Director.
• Organize coordinate and maintain the integrity of hardcopy and electronic filing system.
• Process monthly payroll donations and coordinate changes to payroll giving with the college Payroll department

• Collaborate with the Foundation Executive Director to set and archive fundraising goals.
• Prepare various fundraising reports as needed.
• Gather statistical and other data for reports.
• Provide administrative support to the Foundation Executive Director in recruiting community volunteers including preparing correspondence documents reports and research.

• Receive telephone calls and office visitors referring those not requiring the Directors attention to the proper department. Problem solve as appropriate.
• Organize meetings including meeting invitations tracking attendance scheduling catering and preparation and distribution of meeting materials and minutes.
• Manage projects and activities necessary for support of the college and Foundation as prioritized by the Foundation Executive Director.
• Manage mailings for solicitations and events. Process invoices and reimbursement requests.
• Coordinate management of campus vending machines to include handling complaints cash refunds tracking machine issues vendor correspondence regarding machine issues and update of machine signage as needed. Review and update the Foundations website content as needed.
• Track and order Foundation office supplies and marketing materials and track the Foundations office supply budget.
• Complete mandatory state filing and annual registrations to maintain non-profit status.
• Attend and actively participate in department and division meetings as requested by Executive Director.
• Attend and actively participate division training events.
• Attend all-campus events and functions as requested by Executive Director.

• High school diploma or GED.
• Minimum of two years of administrative/clerical support experience in an office setting.
• Minimum of two years of experience providing excellent customer services.
• Minimum of two years of experience using Microsoft Office Suite specifically Word Access Excel Outlook PowerPoint and Publisher.
• Must be highly detail-oriented with critical degree of accurace regarding data entry and analysis.
• Must function well under pressure while meeting required deadlines and be highly organized with the ability to multitask.
• Excellent creative writing skills (storytelling) copy editing formatting and grammar.
• Experience in database tables and queries creating documents forms labels spreadsheets mail merge PowerPoint slideshows and templates.

• Associates degree in marketing/public relations business administration or event management or equivalent experience and education combination.
• Experience in administration development or marketing.
• Experience supporting scholarship programs donor stewardship and relations in a higher-education fundraising setting.
• Experience with Donor Perfect Online or other fundraising donor management software.
• Experience with AwardSpring or other scholarship management software.

Application Instructions

• Complete application
• Attach your CTC certifications and/or industry-recognized credentials
• Upload a resume and cover letter describing your skills and experience
• Complete Supplemental Questions

All offers of employment at Clover Park Technical College are contingent upon successful completion of background checks including criminal history. Information obtained from the background checks will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the specific position.

Should you have any difficulties uploading your documents dont hesitate to contact NeoGov Technical Support at 1- Mon-Fri 6:00 AM to 6:00 PM Pacific Time

Supplemental Information

At this time Clover Park Technical College is not sponsoring H1-B Visas.

Land Acknowledgement Statement

We acknowledge that we are on the traditional land of the Puget Sound Salish peoples belonging to the Puyallup Steilacoom Nisqually and Squaxin Island tribes and bands and we honor and thank the traditional caretakers of this land. We value the tribes in our community and the impact that they continue to make on our college to this day. For more information about CPTCs commitment to indigenous tribes please visit Work at Clover Park Technical College

At Clover Park Technical College we are proud to be part of Washington States Community and Technical College system supported by the State Board for Community and Technical Colleges (SBCTC). Our institution is dedicated to building strong individuals families and communities by providing accessible high-quality education and training.

Working here means being part of a team that empowers students to develop their skills and talents preparing them to become engaged global citizens. Our faculty and staff create a dynamic learning environment where students feel supported and motivated to succeed. As an employee youll have opportunities to participate in college events clubs and committees that foster engagement and connection. Guest speakers and professional development opportunities further enrich the experience ensuring that both students and staff continue to grow and thrive.

Our History

Clover Park Technical College is located in Lakewood Washington. Our college has a rich history of professional and technical education dating back to the 1940s when Clover Park School District established aWar Production program training civilians as auto mechanics aircraft-service mechanics ship-fitters welders and blueprint readers. Now CPTC offers more than forty programs in Aerospace Advanced Manufacturing Health Sciences Human Services Business Hospitality Science Technology Engineering Transportation and Trades.

CPTC has two campuses: Our main campus is located in Lakewood WA and our South Hill Campus is located in Puyallup WA.

Learn more about Clover Park Technical College by visitingAboutCPTC.

Jeanne Clery Statement

Notice of Availability of Annual Security Report: Clover Park Technical Colleges Annual Security Report is available online at Opportunity Employer

Clover Park Technical College is an equal opportunity employer and committed to principles of diversity. We consider applicants for all positions without regard to race color creed religion age marital status national origin sex sexual orientation disability genetic information or status as a disabled veteran or Vietnam-era veteran.

Non-Discrimination Statement

Clover Park Technical College does not discriminateon the basis ofrace color national origin age perceived or actual physical or mental disability pregnancy genetic information sex sexual orientation gender identity marital status creed religion honorably discharged veteran or military status or use of a trained guide dog or service animal.

For inquiries please contact:

• Title IX Coordinator: James Neblett Associate Vice President for Human Resources & Culture
• Section 504/Disability Coordinator: Sarah Addington Manager of Student Disability Services