Administrative Coordinator 12

The Louisiana Department of Insurance is seeking a dependable and detail-oriented Administrative Coordinator 1 to join the Administrative Services Division. This is an entry-level clerical support role designed for individuals interested in contributing to the daily operations of a department or program. Administrative Coordinators play an essential role in ensuring smooth office functioning by performing routine administrative and clerical tasks. If you enjoy working in a supportive office environment following clear procedures and providing excellent service to staff and the public we encourage you to apply!

• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
• Demonstrating Accountability: The ability to accept ownership for your actions behaviors performance and decisions.
• Using Data: The ability to use relevant and valid data to inform a recommendation for action.

• Acting with Ethics and Integrity: The ability to be consistent honest and a trustworthy steward of State resources.
• Adapting to Change: The ability to adjust plans expectations and behaviors in response to change.
• Building and Supporting Teams: The ability to combine your actions and efforts with others to work toward achieving a common goal.
• Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.
• Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
• Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules and all applicable federal and state laws.
• Working Safely: The ability to maintain safety by following rules and procedures.

The official job specifications for this role as defined by the State Civil Service can be found here.

Job Duties:
As an Administrative Coordinator 1 you will:

• Serving as the first point of contact by answering multi-line phones routing calls and greeting visitors in a professional and welcoming manner.
• Supporting office operations by receiving sorting and delivering incoming mail and preparing outgoing correspondence and packages.
• Helping the team stay organized through maintaining filing systems scanning copying and distributing documents.
• Assisting with time and attendance tracking by collecting reviewing and preparing employee timesheets for processing.
• Providing basic financial and customer support by receiving payments (cash checks or vouchers) for goods or services.
• Operating standard office equipment such as copiers scanners and calculators to complete daily tasks efficiently.
• Handling office errands such as delivering and picking up materials as needed.
• Contributing to the overall success of the division by completing other related duties as assigned.

Appointment Type:Probational or Job Appointment

Location: Office of Management & Finance/Administrative Services Division

Compensation:The salary offered will be determined based on qualifications and experience.

Career Progression:This position can be filled as an Administrative Coordinator 1 or 2.

Legal Statement:The LA Department of Insurance is a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.

NO CIVIL SERVICEexam is required to be considered for this vacancy.

To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for the position must be included in the application (i.e. relevant detailed experience/education).Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy contact:

Phillip Donagriche

Louisiana Department of Insurance

P.O. Box 94214

Baton Rouge LA 70804