USTDA Sr. Admin Project Information Specialist
USTDA Sr. Admin Project Information Specialist
Posted on :
27-09-2025
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1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
27-09-2025
Job Description
Sr. Admin Project Info Specialist
ROLE
We need an experienced Senior Administrative Support professional with expertise as a Project Information Specialist to support the U.S. Trade and Development Agency (USTDA). USTDA helps advance overseas infrastructure projects that create opportunities for U.S. exports while supporting this role you will develop maintain and disseminate agency reports publications and official correspondence ensuring the accuracy and accessibility of USTDAs information resources. You will manage program and financial reports maintain the USTDA Correspondence Procedures Manual and support updates to administrative manuals and standard operating procedures. You will also coordinate internal and external information requests process inquiries track distribution of project reports and maintain official mailing lists. This is a full-time opportunity. We offer a competitive salary and a comprehensive benefits package.
Apply today!
RESPONSIBILITIES
REQUIRED SKILLS/EXPERIENCE
REQUIRED EDUCATION / CERTIFICATIONS
LOCATION
CLEARANCE
CLIENT
TRAVEL
WORK HOURS
EMPLOYMENT CLASSIFICATION
RELOCATION
West 4th Strategy is an Equal Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race color creed religion gender sexual orientation ancestry national origin age marital status mental disability physical disability medical condition pregnancy political affiliation military or veteran status or any other basis prohibited by federal or state law.
Other Considerations: applicants will be subject to a background investigation. Individuals primary workstation is in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 80% of the time; frequently required to move about to access file cabinets and use office equipment such as PC copier fax telephone cell phone etc. Occasionally required to reach overhead bend and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 80% of the time.
ROLE
We need an experienced Senior Administrative Support professional with expertise as a Project Information Specialist to support the U.S. Trade and Development Agency (USTDA). USTDA helps advance overseas infrastructure projects that create opportunities for U.S. exports while supporting this role you will develop maintain and disseminate agency reports publications and official correspondence ensuring the accuracy and accessibility of USTDAs information resources. You will manage program and financial reports maintain the USTDA Correspondence Procedures Manual and support updates to administrative manuals and standard operating procedures. You will also coordinate internal and external information requests process inquiries track distribution of project reports and maintain official mailing lists. This is a full-time opportunity. We offer a competitive salary and a comprehensive benefits package.
Apply today!
RESPONSIBILITIES
- Develop and run agency program and financial reports from information management systems including activity status statistical contract and deliverable reports as well as library holdings by region and sector
- Maintain and update the USTDA Correspondence Procedures Manual for internal document distribution
- Assist with development and maintenance of official USTDA mailing lists
- Maintain and update the USTDA IRC Manual/SOPs and Administrative Manual in coordination with the Director/Deputy Director of Administration
- Provide and organize records disposition data for the annual Records Management Self-Assessment and prepare draft responses for approval by agency leadership
- Receive and process public inquiries about the Agency and its mission routing them appropriately within USTDA
- Process internal and external requests for project or agency reports tracking distribution and report checkouts
- Obtain and disseminate participant list information from USTDA business briefings and events creating and maintaining distribution lists with staff and external contractors
- Provide daily personnel status updates agency-wide
- Assist with FOIA-related records support as needed ensuring dissemination tasks align with reporting and compliance requirements
REQUIRED SKILLS/EXPERIENCE
- At least 10 years of administrative management or relevant work experience
- Experience in creating and implementing organizational or administrative management policies and procedures
- Experience evaluating program effectiveness and recommending improvements
- Experience providing training and technical assistance to staff
- Proficient in the use of a variety of IT programs databases and computerized systems
- Excellent written and verbal communication skills
- Commitment to innovative and quality customer service
- Ability to identify and resolve complex problems manage multiple tasks prioritize work and meet deadlines
REQUIRED EDUCATION / CERTIFICATIONS
- Business or Information Management degree Required
LOCATION
- Arlington VA 22209
CLEARANCE
- US Citizenship
- Ability to obtain and retain a SECRET security clearance
CLIENT
- US Trade and Development Agency (USTDA) Information Resource Center (IRC)
TRAVEL
- No travel required.
WORK HOURS
- Full time 40 hours a week 8 hours a day
EMPLOYMENT CLASSIFICATION
- W2 Classification
RELOCATION
- Not eligible for relocation benefits.
West 4th Strategy is an Equal Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race color creed religion gender sexual orientation ancestry national origin age marital status mental disability physical disability medical condition pregnancy political affiliation military or veteran status or any other basis prohibited by federal or state law.
Other Considerations: applicants will be subject to a background investigation. Individuals primary workstation is in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 80% of the time; frequently required to move about to access file cabinets and use office equipment such as PC copier fax telephone cell phone etc. Occasionally required to reach overhead bend and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 80% of the time.
Required Experience:
Senior IC
Employment Type
Full-Time
Key Skills
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