Sr. Payroll Analyst
Sr. Payroll Analyst
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Salary Not Disclosed
1 Vacancy
Job Description
Please note that this position is based in San Diego CA. Acadias hybrid model requires this role to work in our office three days per week on average.
Position Summary:
Responsible for semi-monthly payroll processing for a growing multi-state organization including new hires terminations bonuses leaves of absence (LOA) relocations direct deposits wage garnishments vacation/sick accruals tax changes healthcare premium deductions flexible spending account deductions ESPP deductions and 401(k) deductions. Works closely with the Payroll Manager to manage third party payroll related vendors ensures compliance in all areas of payroll and works directly with employees to resolve outstanding payroll inquires.
Primary Responsibilities:
- Prepares and coordinates all facets of semi-monthly payroll processing in multiple states.
- Interprets company pay policies e.g. vacation LOA disability workers comp government regulations withholding exemptions and ensures appropriate deductions are calculated and applied in a multi-state payroll environment.
- Acts as a point-of-contact for employees with payroll-related concerns and/or questions.
- Proactively identifies and resolves payroll discrepancies and determines most appropriate method of communication to employees.
- Works closely with the SR Payroll Manager to critically review and analyze current payroll policies including payroll tax implications to recommend and implement changes leading to best-practice operations.
- Ensures that payroll operations are conducted in accordance with Sarbanes-Oxley internal controls.
- Maintains a high level of confidentiality at all times related to compensation information.
- Works closely with the SR Payroll Manager to manage 3rd party payroll-related vendor relationships including payroll software 401k and relocation firm.
- Prepares and maintains payroll records and reports including standard and ad hoc reports to ensure data integrity accuracy and timeliness as required by Finance HR and Equity Stock Administration.
- Reviews and reconciles quarterly and annual federal and state payroll tax returns.
- Reviews and distributes annual W-2s.
- Prepares returns for multiple states.
- Prepares semi-monthly 401(k) transmittals for employee deferrals and company match.
- Provides documentation for payroll 401k and benefit audits; prepares annual 401k 5500 non-discrimination testing and work with auditors for Workers Compensation audit
- Assists in implementing writing and maintaining standard operating procedures for Payroll.
- Maintains payroll files and records in accordance with company and regulatory requirements.
- Assists Sr Payroll Manager in year-end closing.
- Performs other duties as assigned.
- Works closely with Stock Administrators and have a strong understanding of all kinds of stock including ESPP.
- Must know how to apply for tax IDs especially for local taxes school tax and Paid Leave
- Knowledge in amendments and understand Multi-jurisdiction
- Eagerness to master new systems
Education/Experience/Skills:
- Bachelors degree in Accounting Business Finance Human Resources or other related field. An equivalent combination of relevant education and applicable job experience may be considered. Minimum of 5 years of relevant progressive experience in payroll processing with a focus on commercial biotech organizations with multi-state operations. Certified Payroll Professional (CPP) is preferred.
- Strong understanding of Federal and multi-state wage and hour regulations and payroll tax filing procedures.
- Payroll subject matter expertise to advise the company including knowledge of best practices regarding reimbursement of relocation expenses taxable fringe benefits and auto allowances.
- Sarbanes Oxley (SOX) compliance experience.
- Proficient computer skills in Microsoft Word Excel and Outlook.
- Strong ADP experience additional experienced with Workday and Equity Edge a plus.
- Highly detail oriented self-disciplined and ability to work independently with limited direction to resolve discrepancies and issues.
- Clear written and verbal communication skills to ensure understanding of specific payroll matters.
- Effective interpersonal skills to resolve confidential and often sensitive issues related to compensation with employees.
- Strong and positive work ethic for a growing team environment.
- CPP Certification (Certified Payroll Professional)
Physical Requirements
This role involves regular standing walking sitting and the use of hands for handling or operating equipment. The employee may also need to reach climb balance stoop kneel crouch and maintain visual verbal and auditory communication in a standard office environment and while working independently from remote locations. The employee must occasionally lift and/or move up to 20 pounds. This position requires the ability to travel independently overnight and/or work after hours as required by travel schedules or business needs.
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Required Experience:
Senior IC
Employment Type
Full Time
