Administrative Support Assistant

CSUN strives to be a destination workplace where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success both for our students and our employees. We have a relentless passion for celebrating diversity equity and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do and enjoy the unique value the CSUN community can offer. If this sounds like you youve come to the right place. Learn more: Duties

Under general supervision the Administrative Support Assistant provides extensive administrative clerical and logistical support to both College Advancement initiatives and daily departmental operations within Health Sciences. The position involves consistent professional engagement with university faculty staff students donors and external stakeholders. Major responsibilities encompass comprehensive coordination of scholarship records support of departmental communications detailed assistance with multiple academic programs event coordination and general office management to ensure operational efficiency and effectiveness.

• Maintains and updates the College scholarships spreadsheet annually; coordinates with the Director of Development (DoD) on donor information and liaises with departments for award status updates.
• Updates and maintains the department webpage and electronic bulletin board in consultation with programs (Public Health Health Administration Radiologic Sciences) and ensures alignment with college/university standards.
• Processes and collates graduate applications and 1295s for review.
• Provides administrative support to the Radiologic Sciences Health Administration and Public Health programs.
• Collaborates with the DoD to plan and execute donor events external mailings outreach efforts and prospective donor visits.
• Prepares and processes DoD paperwork such as office expenses check requests travel reimbursements and receipts related to donor activities meals and events.
• Coordinates logistics for donor functions and events including hospitality arrangements setup and breakdown.
• Assists Department Graduate Coordinators with applicant notifications and other program-related tasks during the academic year and as needed in Summer.
• Assists with recruiting onboarding and training department student assistants.
• Directs gift and donation forms to appropriate departments and university offices obtaining required signatures and ensuring timely completion.
• Performs other duties as assigned.

*NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: to three (3) years of full-time general office clerical work that has provided the applicant with the knowledge and abilities listed.

Knowledge Skills & Abilities

• Demonstrated ability to efficiently perform administrative tasks including coordinating departmental communications scheduling maintaining electronic filing systems processing academic documentation and operating standard office equipment.
• Proficiency in coordinating student support activities such as onboarding training monitoring student assistant workflow processing academic applications preparing meeting documentation and supporting departmental events and outreach initiatives.
• Skilled in supporting development-related functions including scheduling meetings facilitating donor communications preparing detailed briefing materials processing financial documentation and coordinating logistical arrangements for events.
• Proficiency utilizing donor database systems (such as Raisers Edge) to maintain accurate donor records update online content coordinate project updates and effectively liaise between internal departments to ensure timely completion of fundraising-related processes.

Pay Benefits & Work Schedule

• The university offers an excellent benefits package including but not limited to: medical dental vision retirement & savings tuition waiver and more.
• Classification: Administrative Support Assistant / 1032 / 2
• The anticipated HIRING RATE is $3680 per month. The salary range for this classification is: $3680 - $5417 per month.
• HOURS: Full Time; 40 hours per week; Monday through Friday.
• This is a Regular position with a one-year probationary period.
• The position is currently hybrid (4 days in office 1 day remote); however this is subject to change based on student and/or operational needs.

General Information

• Applications received through October 8 2025 will be considered in the initial review and review of applications will continue until the position is filled.
• This position is sensitive as designated by the CSU.
• A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
• The person holding this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment.
• Per the California State University (CSU) Out-of-State Employment Policy the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process please visit this link: CSU recommends that faculty staff and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2 the virus that causes COVID-19 and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age medical condition and other relevant indications and comply with other safety measures established by each campus.

Equal Employment Opportunity

CSUN is an Equal Opportunity Employer and prohibits discrimination based on Age Disability (physical or mental) Gender Gender Identity (including Nonbinary or Transgender) Gender Expression Genetic Information Marital Status Medical Condition Nationality Pregnancy or related conditions Race or Ethnicity (including color caste or ancestry) Religion or Religious Creed Sex (including Sex Stereotyping or Sex Characteristics) Sexual Orientation and Veteran or Military Status. Our nondiscrimination policy is outlined in the Interim CSU Nondiscrimination Policy. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at .