Executive Assistant I

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Job Category:

Employment Type:

Job Profile:

Job Summary:

We are seeking an Executive Assistant to the Department of Human Oncology Chair to provide high-level administrative support manage complex calendars travel and confidential communications to optimize the Chairs time. The successful candidate will be expected to handle sensitive information with discretion and be proactive in order to maximize efficiency in the Chairs and Departments day-to-day operations.

Key Job Responsibilities:

• Compiles screens and evaluates correspondence and reports and recommends actions

• Manages the organization auditing security and confidentiality of records and files

• Develops and facilitates communications of varying complexity between various internal and external stakeholders

• Schedules logistics for meetings conferences and travel and organizes schedules for a college or division leadership position

• Monitors budgets and reviews and approves expenditures

Department:

School of Medicine and Public Health Human Oncology

The Department of Human Oncology (DHO) was established in 1975 bringing together physicians and scientists from radiation oncology medical oncology and cancer biology whose academic activities include clinical cancer care clinical and laboratory research and education. Highly regarded as a clinical and research powerhouse the productivity of the department is paired with a vibrant culture that fosters respect mutual support and well-being. The department serves as the cornerstone of the renowned UW Carbone Cancer Center which received National Cancer Institute designation in 1973 as one of the first six Comprehensive Cancer Centers in the United States.

The departments setting within a top-tier university and the nations first School of Medicine and Public Health is key to success. Bridging research faculty and clinicians from many areas of cancer treatment the department is focused on three primary areas: clinical radiation oncology radiation oncology physics and cancer biology. These three groups work to ensure delivery of the highest quality clinical care for cancer patients foster innovative clinical and translational research and provide a rich educational environment for radiation oncology and radiation oncology physics residents medical students graduate students and other trainees.

The Department of Human Oncology currently houses 45 faculty members: 18 clinical radiation oncologists (five MD/PhD physician-scientists leading laboratory research programs) 18 radiation oncology physicists four PhD cancer biologists and five emeritus professors. Growth over the last decade has more than doubled the size of the faculty and tripled the total research funding. The departments leadership structure is dedicated to supporting a diverse workplace and promoting an environment of equity for all faculty staff learners and patients.

Compensation:

The starting salary for the position is $51955; but is negotiable based on experience and qualifications

Employees in this position can expect to receive benefits such as generous vacation holidays and sick leave; competitive insurances and savings accounts; retirement benefits. For more information refer to the campus benefits webpage and the SMPH Academic Staff Benefits Flyer

Required Qualifications:

• 2 years of administrative support at the executive/leadership level is required

• Demonstrated experience managing complex calendars scheduling meetings and coordinating travel arrangements

Preferred Qualifications:

• Experience supporting exectutives in healthcare or higher education field

Education:

• High school diploma required

• Associates Degree Preferred

How to Apply:

To apply for this position please click on the I am a current employee button or I am not a current employee button under Apply Now. You will be prompted to upload the following documents:

• Cover Letter

• CV

Applicants are to submit a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process. We will notify selected applicants to participate further in the selection process directly. References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.

University sponsorship is not available for this position including transfers of sponsorship and TN selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States a lawful permanent resident a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.

Contact Information:

Alex Scaffidi

Relay Access (WTRS): 7-1-1. See RELAYSERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies crime statistics for the previous 3 calendar years and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.