USTDA Sr. Records Manager
USTDA Sr. Records Manager
Posted on :
27-09-2025
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1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
27-09-2025
Job Description
Senior Records Manager
ROLE
We need an experienced Senior Administrative Support professional with a focus on Records Management to support the U.S. Trade and Development Agency (USTDA). USTDA helps advance overseas infrastructure projects that create opportunities for U.S. exports while supporting this role you will serve as the Agencys primary point of contact and technical expert for records management ensuring compliance with the National Archives and Records Administration (NARA) policies and USTDAs internal requirements. You will oversee the creation organization storage archiving and disposition of agency records manage the Central Agency Files support electronic records systems such as SharePoint and TDAMIS and provide training and guidance to USTDA staff on records management best practices. This is a full-time opportunity. We offer a competitive salary and a comprehensive benefits package.
Apply today!
RESPONSIBILITIES
REQUIRED SKILLS/EXPERIENCE
REQUIRED EDUCATION / CERTIFICATIONS
LOCATION
CLEARANCE
CLIENT
TRAVEL
WORK HOURS
EMPLOYMENT CLASSIFICATION
RELOCATION
West 4th Strategy is an Equal Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race color creed religion gender sexual orientation ancestry national origin age marital status mental disability physical disability medical condition pregnancy political affiliation military or veteran status or any other basis prohibited by federal or state law.
ROLE
We need an experienced Senior Administrative Support professional with a focus on Records Management to support the U.S. Trade and Development Agency (USTDA). USTDA helps advance overseas infrastructure projects that create opportunities for U.S. exports while supporting this role you will serve as the Agencys primary point of contact and technical expert for records management ensuring compliance with the National Archives and Records Administration (NARA) policies and USTDAs internal requirements. You will oversee the creation organization storage archiving and disposition of agency records manage the Central Agency Files support electronic records systems such as SharePoint and TDAMIS and provide training and guidance to USTDA staff on records management best practices. This is a full-time opportunity. We offer a competitive salary and a comprehensive benefits package.
Apply today!
RESPONSIBILITIES
- Maintain USTDAs Central Agency Files (CAF) including receiving scanning labeling organizing circulating and integrating official documents into the database
- Serve as the primary point of contact for records management establishing filing procedures ensuring access control and applying quality control and retention policies
- Convert agency hard-copy files into electronic records including reports project documents and invoices for inclusion in management systems and databases
- Act as USTDAs Records Custodian and technical expert liaising with NARA to ensure compliance with federal archiving and disposition requirements
- Support the Records Management Officer (RMO) in drafting reports modifying record schedules and implementing federal records management standards
- Advise on and establish schedules for electronic records and email to ensure identification disposition and transfer meet NARA standards
- Inventory organize and schedule annual transfer of agency records for storage or archiving while maintaining accurate inventories and updating plans bi-annually
- Conduct semi-annual agency-wide records management clean-up efforts including staff training on policies procedures and best practices
- Provide onboarding and offboarding records briefings certifications and exit interviews to ensure proper management and transition of employee records
- Input update and verify records data in USTDAs Information Management Systems (e.g. SharePoint TDAMIS) supporting system testing problem resolution and upgrades
- Run data reports from information management systems as requested by leadership
- Maintain USTDAs library holdings database of project/program reports segregating public and confidential reports and provide semi-annual holdings analysis reports with executive summaries for publication
REQUIRED SKILLS/EXPERIENCE
- At least 10 total years of related work experience
- Experience in creating and implementing records management policies procedures and retention schedules
- Experience evaluating program effectiveness and recommending improvements
- Experience providing training and technical assistance to staff
- Strong computer skills (database word processing and data entry skills)
- Excellent written and verbal communication skills
- Commitment to innovative and quality customer service
- Physical ability to move large number of files and/or file boxes
- Ability to manage multiple tasks prioritize work and meet deadlines
- Ability to identify and resolve complex problems
REQUIRED EDUCATION / CERTIFICATIONS
- Business or Information Management degree Required
- Experience with Records Management; Records Management training or certificate - Preferred
LOCATION
- Arlington VA 22209
CLEARANCE
- US Citizenship
- Ability to obtain and retain a SECRET security clearance
CLIENT
- US Trade and Development Agency (USTDA) Information Resource Center (IRC)
TRAVEL
- No travel required.
WORK HOURS
- Full time 40 hours a week 8 hours a day
EMPLOYMENT CLASSIFICATION
- W2 Classification
RELOCATION
- Not eligible for relocation benefits.
West 4th Strategy is an Equal Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race color creed religion gender sexual orientation ancestry national origin age marital status mental disability physical disability medical condition pregnancy political affiliation military or veteran status or any other basis prohibited by federal or state law.
Required Experience:
Senior IC
Employment Type
Full-Time
Key Skills
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