Executive Assistant
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Job Location:
Mountain View, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Job Title: Executive Assistant
Location: Sunnyvale CA
Duration: 12 Months
Hybrid (2/3 days onsite)
Location: Sunnyvale CA
Duration: 12 Months
Hybrid (2/3 days onsite)
Roles and Responsibilities
Oversee critical expenses (consulting agreements purchase orders invoices expense reports)
Manage complex executive travel arrangements (airfare lodging transportation passport/visa(s) itineraries other travel needs)
Manage calendars including scheduling accepting meetings and maintaining calendars
Prepare executive meeting items (presentations materials agendas); coordinate with Facilities/IT for setup; capture meeting notes
Attend functional and leadership meetings to support agendas and documentation Obtain signatures on executive documents Represent the department in meetings with administrative personnel
Greet and escort external guests to executive meetings Order office supplies and equipment for the department as needed
Support the department in shipping and mail distribution
Contribute to the development of departmental concepts and techniques Support continuous administrative improvement initiatives Leverage administrative best practices.
Oversee critical expenses (consulting agreements purchase orders invoices expense reports)
Manage complex executive travel arrangements (airfare lodging transportation passport/visa(s) itineraries other travel needs)
Manage calendars including scheduling accepting meetings and maintaining calendars
Prepare executive meeting items (presentations materials agendas); coordinate with Facilities/IT for setup; capture meeting notes
Attend functional and leadership meetings to support agendas and documentation Obtain signatures on executive documents Represent the department in meetings with administrative personnel
Greet and escort external guests to executive meetings Order office supplies and equipment for the department as needed
Support the department in shipping and mail distribution
Contribute to the development of departmental concepts and techniques Support continuous administrative improvement initiatives Leverage administrative best practices.
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
