Admin SupportProject Information Specialist

Arlington, TX - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

RieLes Group is seeking an experienced Admin Support/Project Information Specialist (non-exempt) who is interested in working in the Arlington VA headquarters. The Information Resource Center (IRC) Administrative Support Services provides essential administrative and information management support to the U.S. Trade and Development Agency (USTDA) at its headquarters in Arlington VA. USTDA is a U.S. government agency that advances economic development and U.S. commercial interests overseas by funding project preparation activities such as feasibility studies technical assistance and training. The IRC ensures smooth daily operations by managing records information systems mail and file processing visitor reception facilities and audio-visual support and other administrative functions enabling USTDA staff to focus on their mission of connecting U.S. businesses with infrastructure opportunities in emerging markets.

RieLes Group has been providing meaningful opportunities that move people to social and economic empowerment since 2009. Helping individuals find their next opportunity through Persistence Integrity Authenticity and Respect. RieLes Group seeks to foster a relationship with each employee and our business partners.

Job Title: Admin Support/Project Information Specialist
Location: U.S. Trade and Development Agency (USTDA) 1101 Wilson Boulevard Suite 1100 Arlington VA 22209
Employment Details:
Schedule: 1920 hours/year (40 hrs/week)
Shift: Full-time primarily MondayFriday. May require early start or extended hours for conferences/events. Normal Business hours 8:30 a.m. to 5:30 p.m.
12 months from the date of award with 4-year/12-month option periods

About the Role:
We are seeking an Admin Support/Project Information Specialist to ensure the smooth operation of USTDAs training center conference rooms and audio-visual systems. This role supports event readiness facility upkeep and equipment functionality

Key Responsibilities:

Manage scheduling setup and support for meetings training sessions and events
Ensure conference rooms audio-visual systems and equipment are functional and ready
Provide logistical and technical support during events
Coordinate with vendors and staff for maintenance and facility needs
Maintain supplies and troubleshoot minor AV issues

Qualifications:

At least 7 years of administrative management or relevant work experience
Experience in creating and implementing organizational or administrative management policies and procedures
Experience evaluating program effectiveness and recommending improvements
Experience providing training and technical assistance to staff
Experience in information and records management
Experience with other administrative services like office management building and facilities management human resources and/or budget/finance
Experience with travel management
Proficient in the use of a variety of IT programs databases and computerized systems
Excellent written and verbal communication skills
Commitment to innovative and quality customer service
Physical ability to move a large number of files and/or file boxes
Experience providing on-site technical support troubleshooting issues with AV
equipment during events such as microphone and monitor connectivity presentations or visual material access
Experience creating and editing audio-visual content such as presentations and videos
Experience setting up conference board or training rooms
Experience with other administrative services like office management building and facilities management human resources and/or security
Ability to manage multiple tasks prioritize work and meet deadlines
Ability to identify and resolve complex problems
College degree required in business or information management and/or related

Clearance Requirement:

U. S. Citizenship
Must be able to obtain and maintain a SECRET security clearance
Possess strong organizational and customer service skills
Possess the ability to respond flexibly and to provide rapid assistance in a time-sensitive environment
Proficient in the use of commercial software packages and databases such as Microsoft
Outlook Teams Word PowerPoint and Excel

Please send me your most updated resume to

Required Experience:

Unclear Seniority

Manage scheduling setup and support for meetings training sessions and events
Ensure conference rooms audio-visual systems and equipment are functional and ready
Provide logistical and technical support during events
Coordinate with vendors and staff for maintenance and facility needs
Maintain supplies and troubleshoot minor AV issues

Qualifications:

At least 7 years of administrative management or relevant work experience
Experience in creating and implementing organizational or administrative management policies and procedures
Experience evaluating program effectiveness and recommending improvements
Experience providing training and technical assistance to staff
Experience in information and records management
Experience with other administrative services like office management building and facilities management human resources and/or budget/finance
Experience with travel management
Proficient in the use of a variety of IT programs databases and computerized systems
Excellent written and verbal communication skills
Commitment to innovative and quality customer service
Physical ability to move a large number of files and/or file boxes
Experience providing on-site technical support troubleshooting issues with AV
equipment during events such as microphone and monitor connectivity presentations or visual material access
Experience creating and editing audio-visual content such as presentations and videos
Experience setting up conference board or training rooms
Experience with other administrative services like office management building and facilities management human resources and/or security
Ability to manage multiple tasks prioritize work and meet deadlines
Ability to identify and resolve complex problems
College degree required in business or information management and/or related

Clearance Requirement:

U. S. Citizenship
Must be able to obtain and maintain a SECRET security clearance
Possess strong organizational and customer service skills
Possess the ability to respond flexibly and to provide rapid assistance in a time-sensitive environment
Proficient in the use of commercial software packages and databases such as Microsoft
Outlook Teams Word PowerPoint and Excel

Please send me your most updated resume to

Required Experience:

Unclear Seniority