Temporary Senior Society Administrator
Temporary Senior Society Administrator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Education
- Bachelors degree or equivalent experience Req
Work Experience
- 2-4 years Business experience working in a communications non-profit governance support business administrative science technology conference or project management position Req
- Previous experience working with volunteer leadership based organizations Pref
- Previous experience working with Roberts Rules of Order bylaws policies and constitutionally based organization structures Pref
Skills and Requirements
- Must be capable of developing efficient business processes and examining existing processes for cost and time efficiencies
- Must have a proven ability to work with IEEE technical societies and is equivalent to working across departments and job function in a corporate of the IEEE infrastructure is desired.
- Excellent written and verbal communication skills to support marketing and program management publications new initiative proposal development vendor management tracking and reporting
- Excellent interpersonal skills and organizational abilities
- Must be able to manage several different projects at once maintain focus and prioritize tasks to complete goals within set timeframes
- Must be able to adapt as the landscape within this position changes based on needs of the business
- Must be a technologically savvy contributor who applies the benefits of technology to his or her work environment keeps abreast of current technologies within the engineering and scientific community and provides assistance whenever necessary during volunteer events
- Must have or have the ability to understand the systems IEEE uses to deploy its intellectual property. Must be able to utilize web conference tools and technologies related to virtual presentations and be familiar with the Microsoft and Google suites and Smartsheets
- Demonstrated effective email communications and use of the Internet for research and communication plus a regular user of large databases such as those used for association management or meeting registration
- Ability to work with financial data; must understand basic budgeting and accounting practices including but not limited to financial statements balance sheets invoices and service agreements
Salary Range:
- $25-$28/hr
Other Requirements:
As defined in IEEE Policies individuals currently serving on an IEEE board or committee are not eligible to apply.
PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support this includes all persons in F (both CPT and OPT) J H L or O status.
For information on work demands and conditions required for this position please consult the reference documentADA Requirements.This position is classified under Category I - Office Positions.
All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.
Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts managements right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.
Job Summary
This position performs and coordinates committee and day-to-day operational activities in support of the IEEE Solid-State Circuits Society (SSCS) Executive Office in the manner determined by the Society Executive Director and with input from the volunteer leadership. This position is managed by the Executive Director. It is integral to ensuring that SSCS is compliant and consistent with the policies procedures operational requirements and bylaws as directed by the IEEE Board of Directors the Technical Activities Board and the Societys Administrative Committee (AdCom.) The incumbent ensures that SSCS-related volunteer leaders are prepared to do their work in an efficient effective and timely manner and in accordance with the Societys norms for quality ethical behavior accuracy and confidentiality and identifies and reports on metrics to ensure deliverables are met.
This position involves accountability for a variety of SSCS activities and business operations working autonomously or under general guidance and as a subject matter expert for the following program areas:
The SSCS Education Committee
The SSCS Conferences Committee
SSCS Technical Committees
SSCS Nominations Committee
SSCSs relationships with IEEE Councils Communities and Initiatives (CCIs)
SSCSs Fellow Search Committee (FSC)
SSCSs Student Engagement Ad Hoc committee
Additional duties as assigned
The incumbent does not manage any direct reports makes program-area administrative decisions has limited budget oversight and provides recommendations for program and process incumbent is accountable for all described actions including results of both internal and external contacts.
Key Responsibilities
Specific duties include but are not limited to:
- Partnering with volunteers to ensure timely and effective delivery of programs in the SSCS education portfolio including multiple annual Circuit Insights events the annual Arduino Contest Distinguished Lectures monthly webinars and an annual student circuit-design contest.
- Partnering with society admins to ensure recorded educational assets are posted to the proper platforms (YouTube and/or Resource Center.)
- Supporting the Conferences Committee with data gathering interpretation and reporting and meeting organization/facilitation inside and outside of the regular pre-AdCom schedule. Examples of the latter include checkpoints on the societys financially and technically co-sponsored portfolios which can take place several times annually.
- Supporting SSCS Technical Committee activities including but not limited to chipathons and workshops. Partner with IEEE and Society marketing to publicize SSCSs involvement in Engineering Projects in Community Service (EPICS.)
- Supporting the SSCS Nominations Committee in its annual cycle of selecting candidates for SSCS Member-at-Large positions and passing the selections to the IEEE Elections team.
- Supporting the SSCS Vice President who heads our CCI efforts by tracking SSCS member participation in CCIs maintaining a dashboard with Memoranda of Understanding (MoUs) organizing meetings including reporting on/tracking deliverables and sharing new opportunities for collaborating with these entities.
- Supporting the SSCS Fellow Search Committee and the Student Engagement Ad Hoc including by generating reports as requested by the chair and organizing meetings and reporting on/tracking deliverables.
- Organizing pre-AdCom meetings for the Education Committee the Conferences Committee the Technical Committees and CCI. Ensure all presentations are delivered in a timely manner for review by committee members prior to the meeting know quorum requirements for each supported committee ensure meeting records are made available to invitees prior to the main AdCom meeting and coordinate with the Executive Director on motions that must be brought to AdCom.
- Other tasks as assigned by the Executive Director including but not limited to additional ad-hoc committee support
Required Experience:
Senior IC
Employment Type
Full-Time
