Department Information

Adams State University is located in Alamosa Colorado in the San Luis Valley the largest alpine basin in North America surrounded by the beautiful Sangre de Cristo and the San Juan Mountain Ranges. Adams State is the perfect place to study work and live.

The ASU Student Business Services unit exists to administer the accounting functions of the university in accordance with state federal and institutional rules regulations and procedures. This unit assesses fees and collects for students accounts manages online payment plans and handles cashiering duties for ASU.

Description of Job

This position provides cashiering secretarial and receptionist services to the colleges internal and external customers. This position supports student accounts receivable functions including student invoicing balancing invoicing and reconciliation for COF (College Opportunity Fund) stipends and tuition & fee testing and assessment. Position also manages the online Payment Plan program.

Job duties Include:

Customer Service/Student Accounts/Relief Cashier

• Works with departments to troubleshoot and resolve issues when errors arise such as incorrect financial aid or housing charges.

• Works with students attempting to return but may have outstanding balances or holds synthesizing data to determine which accounts can be resolved to allow registration and which account holds must remain in place.

• Performs as relief cashier by collecting and disbursing agency funds balancing cash drawers processes nightly deposits and collects tuition and fees.

• Reviews student billing charges credits financial aid awards and requirements determines if aid disbursed is correct and processes refunds.

• Approve and process emergency student loans.

Online Payments

• Development and implementation of online Payment Plans

Student AR Collections

• Works with past due student accounts receivable debt by analyzing the aging list to determine if account is current past due or ready for assignment to collections.

• Works contacts students to notify them of account balance and options available.

Work Study Supervisor

• Supervises work study students for the Student Business Services Department. Including recruiting reviewing applicants contacting references interviews hires training approves time set schedules and evaluates work study students.

Billing / E-Billing

• Responsible for testing implementation and deployment of e-billing using Touchnet and Workday software.

• Creating and coordinating the monthly billing processes used to generate and upload e-bill files to Touchnet.

• Then responds to questions or statements based on billing notices.

Tuition & Fee Assessment

• Evaluates & determines appropriate methods rules and schedule to assess tuition & fees.

• Determines proper codes are attached to specific courses and determine which courses require specific fees.

• Determines which course need specific attributes and waivers attached to them to them for proper fee assessment.

College Opportunity Fund

• Balance the College Opportunity Fund (COF) to the general ledger and submit invoice and reconciliation files

Office Duties

• Provides assistance with secretarial and receptionist duties by typing correspondence & answering telephones emails and faxes

• Purchases for the work unit using procurement card and purchase requisitions

Scanning & Indexing Supervisor for SBS

• Coordinating scanning needs for the work unit.

• Establishes process and procedures to scan items timely and accurately so they may be retrieved at a later date

Workday Testing

• Tests Workday upgrades to forms and processes prior to moving into the production environment

Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights

Residency Requirement: (New)

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description: (New)

H8B3XXACCOUNTING TECHNICIAN III

Three (3) years of relevant experience in an occupation related to the work assigned to this position

OR

Education and Experience:
A combination of related education and/or relevant experience in an occupationrelated to the work assigned equal to three (3) years

PREFERRED QUALIFICATIONS:
The preferred candidate will have experience with as many of the following as possible:

Experience with ERP systems.
Excellent interpersonal skills.

Strong organizational skills.

Outstanding customer service.
Detail oriented.
Experience with MS Office Suite.

REQUIRED COMPETENCIES:
Strong problem solving skills
Ability to work independently
Ability to make pertinent decisions with autonomy

A successful candidate will demonstrate responsible professional conduct at all times; will be punctual and observe scheduled work hours.

Note: Although this position is non-exempt for FLSA it is a condition of employment at Adams State University to agree to receive compensation time in lieu of overtime pay.

Years of experience will be expressed in terms of full-time equivalent service with full-time workload equal to one (1) Full-Time Equivalent (FTE) year. No more than 1.00 FTE year may be credited in any twelve (12) month period. Positions working 40 hours or less per week will be pro-rated (30 hrs/wk0.75 FTE9 mos credit; 20 hrs/wk0.5 FTE6 mos credit; 10 hrs/wk0.25 FTE 3 mos credit.)*

Appeal Rights: (Updated)

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process you may file a written appeal with the State Personnel Director.

Review of the completed signed and submitted appeal will be timely on the basis of written material submitted by you using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email atwithin ten (10) calendar days from your receipt of notice or acknowledgement of the Departments action.

The State of Colorado offers permanent employees a variety of benefits including medical dental life and disability insurance as well as a comprehensive leave program. Please click the following link for detailed information: RIGHTS:

If you receive notice that you have been eliminated from consideration for this position you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form signed by you or your representative. This form must be delivered to the State Personnel Board by email () postmarked in US Mail or hand delivered (1525 Sherman Street 4th Floor Denver CO 80203) or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the departments action.

For more information about the appeals process the official appeal form and how to deliver it to the State Personnel Board; go to; contact the State Personnel Board for assistance at ; or refer to 4 Colorado Code of Regulations (CCR) 801-1 State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes at Rules.

*Years of experience will be expressed in terms of full-time equivalent service with full-time workload equal to one (1) Full-Time Equivalent (FTE) year. No more that 1.00 FTE year may be credited in any twelve (12) month period. Positions working 40 hours or less per week will be pro-rated (30 hrs/wk0.75 FTE9 mos credit; 20 hrs/wk0.5 FTE6 mos credit; 10 hrs/wk0.25 FTE 3 mos credit.)*

*Although this position is non-exempt for FLSA it is a condition of employment at Adams State University to agree to receive compensation time in lieu of overtime pay.

All state classified employees must be hired and promoted through a comparative analysis process. After minimum qualification screening the comparative analysis process for this position will involve a review and rating of all the information you submit with your application materials. Therefore it is extremely important to document in the work experience/job duties portion of your online application the extent to which you possess the education experience minimum qualifications and preferred qualifications as outlined in the job announcement. It is also important to thoroughly answer all supplemental questions (if listed) as your answers to these questions will be evaluated during this phase.Any attachments such as cover letters resumes or other documents that support your experience may also be reviewed during this phase.

This announcement may be used to fill multiple vacancies.

Adams State University is committed to providing a safe and secure environment for its students faculty staff and visitors and to protecting its funds property and other assets. Well-informed hiring decisions contribute to this effort. Therefore Adams State University has adopted a policy on background screening for its prospective continuing and returning employees as well as students in certain circumstances. Offers of employment will be contingent upon the completion of an acceptable background check. The information received in response to a background check will be treated as confidential to the extentprovided for by law.

The State of Colorado believes that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.

Adams State University is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to our ADAAA Coordinator Tracy Rogers at or call

Title IX of the Education Amendments of 1972 and Part 106 of the Code of Federal Regulations (CFR) prohibits discrimination on the basis of sex including in admission and employment. Inquiries about the application of Title IX and CFR 106 to Adams State University (ASU) may be directed to ASUs Office of Equal Opportunity Director Ana Guevara and/or to the Assistant Secretary for Civil Rights of the Department of Education. Support resources for sexual misconduct ASUs sexual misconduct policies contact information for the Adams State Universitys Office of Equal Opportunity & Title IX as well as a detailed procedure for filing a grievance due to discrimination on the basis of sex may be found online at Theseprocedures also describe the Universitys response to reports and/or complaints of sex discrimination or sexual harassment.