SECRETARY III (SR-16) [3 vacancies]
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Job Location:
Monthly Salary:
Posted on:
25-09-2025
Vacancies:
1 Vacancy
Job Summary
Position Information
- Apply your secretarial expertise to contribute to City success!
The Department of Planning and Permitting (DPP) the Department of Environmental Services(ENV) and the Department of Design and Construction (DDC) are each looking for candidates to fill a vacantSecretary III position in Honolulu.
The DPP position is with the Land Use Permits Divisionand serves as Secretary to the Chief Planner providing secretarial administrative and clerical support to include but are not limited to the following:- Organizing and coordinating matters that require executive attention.
- Researching files and other background material and summarizing and briefing materials.
- Checking on the flow of materials through the Division to be certain that all deadlines are met or the Division and/or Chief Planner can be alerted.
- Finalizing reports and/or resolutions pertaining to Land Use Ordinance amendments Special Management Area Permits and major LUO permits requiring City Council approval.
- Maintaining the Division Chiefs calendar for appointments meetings and other activities.
- Researching files assembling materials and contacting individuals and/or other agencies to obtain information in preparation for producing reports presentation and correspondence.
- Completing draft/final copies of letters directives reports and other correspondence.
- Attending meetings conducted by the Division Chief to take notes and prepare minutes for meetings.
The anticipated DDC position is with the Facilities Division located in Honolulu and is responsible for carrying out administrative secretarial services to the Chief/Assistant Chief of the Facilities Division along with providing support to the division staff by performing duties and responsibilities which include but are not limited to:
- Managing executive calendars and communications including all incoming and outgoing written correspondence phone calls etc.
- Independently reviewing and preparing letters and correspondence following instructions and ensuring all division communications are accurate and conform to policies and procedures.
- Overseeing the maintenance and filing of division records for payroll budget plans reports and confidential correspondence.
- Mentoring and supervising support staff.
Special Work Requirements- Will serve as Disaster Response Worker during declared civil defense emergencies.
Apply today! If you qualify for the position your name will be referred to the hiring departments for further consideration for the current job openings as well as future vacancies with this job title. Additional Job Information
HIRING PROCESS: - Applications must be submitted online by September 27 2025 11:59 p.m. Hawaii Standard Time (HST) to be accepted.
- Interviews for the current vacancies will be held on October 20 2025. A conditional job offer will be made after all interviews have concluded.
- Additional interviews for future vacancies may also be scheduled by the individual hiring departments as vacancies occur.
Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery please make sure you:
- use a valid e-mail account;
- verify your e-mail address is entered correctly on your GovernmentJobs account;
- are subscribed to e-mail notices;
- check your spam folders; and
- add and to your contact list.
Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.Minimum Qualification Requirements
At the time of application you must be a citizen national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.
EDUCATION REQUIREMENT:
Equivalent to graduation from high school. Responsible work experience demonstrating the ability to perform the essential functions of the job may be substituted for education.
EXPERIENCE REQUIREMENT:
Four years of secretarial stenographic or substantive clerical experience.
Key Competencies Needed:- Knowledge of and familiarity with office practices and procedures;
- Working knowledge and experience with computers and word processing other software applications;
- Working knowledge of filing methods and systems;
- Proper application of correct grammar spelling and word usage;
- Experience in the use of standard office equipment;
- Ability to type and input information accurately;
- Ability to summarize and brief materials;
- Ability to deal tactfully and effectively with employees and the public;
- Ability to work harmoniously with others.
LICENSE REQUIREMENT:
Possession of an appropriate valid drivers license as required.Examination Process
EDUCATION AND EXPERIENCE EVALUATION:
In addition to meeting the above minimum qualifications your application will be further evaluated. Your score will be based on the quality and quantity of your education experience and/or other related job requirements and competencies applicable to the position. Failure to provide sufficient information may result in your application being rejected or your receiving a lower score.
EXAMINATION WEIGHT:
Education and Experience Evaluation.....................100%
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