Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
25-09-2025
Vacancies:
1 Vacancy
Job Summary
The Building People LLC is seeking anExecutive Assistant who provides high-level administrative support to senior leadership office management and logistical support. This role ensures seamless calendar management correspondence travel arrangements and coordination of key office addition the Executive Assistant supports board meetings special events and employee engagement initiatives serving as a central resource to ensure organizational effectiveness and efficiency. This is a full-time onsite role four (4) days a week based at our Leesburg VA headquarters.
Key Responsibilities:
Executive Support (Primary)
- Manage executive calendars scheduling and meeting coordination.
- Draft review and manage internal and external correspondence.
- Arrange executive and company travel including flights accommodations and itineraries.
- Oversee Capitals season ticket management including distribution and tracking.
- Track action items from leadership meetings and ensure timely follow-up.
Office Management
- Support front desk and reception duties including greeting visitors and unlocking elevator access.
- Oversee office supply ordering and inventory.
- Process and log mail/packages (send receive distribute).
- Support meetings including scheduling and preparation.
- Record meeting minutes and support agenda coordination.
- Manage company travel bookings and ensure adherence to travel policies.
Events Branding & Logistics
- Manage event and conference registrations.
- Maintain HQ apparel stock for employees and events.
- Coordinate pop-up store management and related logistics.
- Organize event and conference giveaways to support branding initiatives.
- Coordinate employee apparel orders and distribution.
Required Experience & Skills
- Proven experience as an Executive Assistant Office Manager or in a similar administrative role.
- Strong organizational and multitasking skills with attention to detail with the ability to prioritize effectively.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint) and other productivity tools.
- Ability to handle sensitive information with discretion and professionalism.
- Strong problem-solving skills with a proactive and flexible approach.
Preferred Experience & Skills
- Experience supporting senior executives in a fast-paced environment.
- Background in event planning and logistics coordination.
- Ability to adapt quickly and manage shifting priorities.
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
* Please note that this is for an upcoming position. We are, however, accepting applications for this anticipated need. If you are interested in joining The Building People, we encourage you to APPLY TODAY! The Building People, LLC, has a position o
