If you are an Internal City Employee Retiree or Dependent/Survivor of a City Employee please apply internally via Career Icon in your Workday account.

Make a difference in the community you live in! As a Community Builderan employee with the City of Gainesville you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job its a chance to contribute to community success and to help enhance the Gainesville way of life.

Department:

GGParks Recreation and Cultural Affairs: Recreation Operations

Salary Range Minimum:

$19.13

Salary Range Maximum:

$28.98

Closing Date:

10/07/2025

Job Details:

Are you a master of organization with a passion for creating seamless experiences

The City of Gainesvilles Parks Recreation and Cultural Affairs Department is on the hunt for a rockstar Program Assistant to help manage and streamline our facility reservations program!

If youre the kind of person who loves keeping things running smoothly behind the scenes juggling calendars managing rental contracts coordinating with clients and staff and making sure nothing slips through the cracks this is position for you.

Bring your attention to detail strong communication skills and facility management know-how to a role where your organization and professionalism will shine every day.

Help us keep Gainesvilles community spaces booked prepped and ready for the community to enjoy!

Applicants must be proficient in Office365 and point of sale system experience.

Job Description:

SUMMARY

Performs moderately complex administrative and staff support work for non-managerial personnel or line managers of single functions. Duties are recurring and are carried out according to well established procedures. This position requires the ability to provide exceptional customer service multitask recognize exceptions to procedures the initiative to review procedure exceptions with senior staff members or supervisors or the judgment to make minor deviations to adapt the procedures or to select which of several established alternatives to use.

Positions allocated to this classification typically report to a non-managerial supervisor (e.g. Executive Assistant Senior) or a line manager of a single function and work under general to close supervision. Work in this class is distinguished from higher classes by its recurring moderately-complex non-supervisory nature and from lower classes by the performance of a wider variety of recurring duties.

This position level is expected to also perform duties associated with lower level administrative and staff support positions.

EXAMPLES OF WORK*

*This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required.

ESSENTIAL JOB FUNCTIONS

Depending on the area of assignment:

Collects and compiles moderately-complex information.

Drafts moderately-complex correspondence.

Edits documents originating in and relating to area of assignment.

Tracks a variety of official documents relating to area of assignment.

Prepares personnel reports and meeting minutes.

Communicates policies procedures and other relevant information to internal and/or external customers.

Processes and follows up on customer service requests.

Performs receptionist duties.

Recommends improvements solutions and corrective actions to functional area.

Makes travel arrangements and prepares itineraries for staff.

Organizes office and assists associates in ways that optimize procedures.

Attends work on a regular and continuous basis.

NON-ESSENTIAL JOB FUNCTIONS

Performs other related duties as assigned.

May perform tasks normally assigned to lower level administrative or staff support positions as workflow and demands require.

QUALIFICATIONS

To perform this job successfully an individual must be able to perform each essential job function satisfactorily. Below are the required education experience knowledge skills and abilities to perform the essential functions.

EDUCATION AND EXPERIENCE

Graduation from an accredited high school or possession of an acceptable equivalency diploma and two (2) years staff support experience or an equivalent combination of training education and experience which provide the required knowledge skills and abilities.

Must type at a minimum speed of 35 correct words per minute or at a higher speed as set by the department.

CERTIFICATIONS OR LICENSES

Licenses

If courier duties are part of the job duties a valid Florida Driver license with a safe driving record will be required.

Certifications

Prefer formal training in written communications and staff support concepts.

KNOWLEDGE SKILLS AND ABILITIES

Thorough knowledge of office terminology practices and procedures equipment and business English spelling and arithmetic.

Thorough knowledge of computers and relevant office software.

Basic knowledge of organizational policies procedures and practices.

Ability to maintain complex records and prepare moderately-complex reports.

Ability to understand and follow moderately-complex oral and written instructions.

Analytical abilities and aptitude in problem solving.

Innovative and forward thinking.

Ability to work effectively with co-workers and internal and external customers.

Ability to communicate effectively both orally and in writing.

Ability to use personal computers and basic office equipment.

PHYSICAL AND ENVIRONMENTAL REQUIREMENTS

To perform this job successfully an individual must possess certain physical abilities and be able to withstand work related environmental conditions.

PHYSICAL REQUIREMENTS

While performing the duties of this job the employee is often required to sit for prolonged periods of time.

WORK ENVIRONMENT

May require occasionally working outside regular business hours.

Note:

May Require Assessment(s).

May fill multiple positions.

May establish an eligibility list.

Come join our team! The City of Gainesville offers a competitive benefits package and opportunities to grow both professionally and personally.

All regular employees are eligible for traditional benefits such as health insurance life insurance paid leave 11 paid a holidays a year a pension plan and a deferred compensation plan but we also offer great things like on-site fitness centers tuition reimbursement on-site medical staff and a wellness program to keep you healthy and happy. Please note; benefits are not available for temporary employees.

Equal Opportunity

The City of Gainesville is an equal opportunity/affirmative action employer and does not discriminate in hiring. Minorities women and individuals with disabilities are encouraged to apply. Individuals with a disability who require special accommodations during the selection process should notify the Human Resources Department at or TDD/TTY at .

Veterans Preference

Veterans are encouraged to apply. Veterans Preference ensures that veterans and eligible persons are given consideration at each step of the selection process. However preference does not guarantee that a veteran or other eligible person will be the candidate selected to fill the position. Section 295.07 Florida Statutes (F.S.) specifies who is eligible for Veterans Preference. State of Florida residency is not required for Veterans Preference.

If you are unable to apply online due to a disability contact recruiting at or by calling .