Finance and HR Coordinator (Skills Ontario)

About Us

Skills Ontario is a not-for-profit organization dedicated to promoting careers in skilled trades and technologies to Ontario youth through a variety of programs and competitions across the province. We are looking to add a new member to our current team. Our employees enjoy a casual work environment flexible schedules and a real opportunity to make a difference! Some administrative tasks may be completed from home. Skills Ontario is strongly committed to fostering diversity and inclusivity within our organization and is an equal opportunity employer. Representation throughout all programs is essential to Skills Ontario.

Job Summary

The Finance and HR Coordinator plays a vital role in supporting the organizations day-to-day financial operations HR and administrative functions. Reporting to the Director of Finance and Administration this position ensures accuracy in financial processing record-keeping and reporting while providing essential HR and administrative support across the organization. The successful candidate will contribute to the smooth functioning of the Finance Department and provide HR and general office coordination. This role requires strong attention to detail organizational skills and the ability to manage multiple responsibilities in a fast-paced environment.

Key Responsibilities

Accounting & Finance

• Ensure timely and accurate recording of accounts receivable and payable transactions verifying coding approvals and supporting documentation in accordance with organizational policies.
• Set up EFTs reconcile incoming payments and prepare cheque deposits for submission to the bank.
• Draft issue and track invoices for sponsorships fundraising events and other revenue-generating activities ensuring proper follow-up for collections.
• Review and reconcile employee expense claims ensuring receipts and approvals align with policies and transfer data accurately between QuickBooks Online (QBO) and RBC banking systems.
• Input financial transactions and maintain organized up-to-date records to support month-end and year-end reporting requirements.
• Provide coverage for routine finance functions during absences including preparing financial documentation and distributing pay stubs to staff.
• Assist in preparing documentation for auditors funding reports and other compliance-related financial requirements.
• Identify opportunities to streamline accounting procedures and recommend best practices to improve efficiency and accuracy.

HR & Administrative Support

• Assist with recruitment activities onboarding maintaining personnel files and processing employee documentation in line with company policies and employment standards.
• Perform reception duties manage office supplies process incoming/outgoing mail coordinate courier services and ensure smooth daily office operations.
• Track volunteer applications onboarding requirements scheduling and hours served ensuring data is kept accurate and up to date.
• Support the Communications Manager with donor or sponsor communications event mailings and preparation of marketing or fundraising materials across departments for meetings fundraising events and special initiatives providing administrative and logistical support as needed.
• Handle sensitive employee financial and donor information with discretion while following organizational policies and relevant legislation.
• Act as a cross-departmental support resource.

The normal working hours are from Monday to Friday 8:30AM to 4:30PM with exceptions.

Qualifications

• Post-secondary education in accounting finance human resources business or a related discipline
  
• 0-2 years experience ideally working in an accounting or human resources capacity open to new graduates
• Experience with Canadian GAAP/IFRS is considered an asset
• Experience with QuickBooks (QBO preferred)
• Strong written and verbal communication skills
• Attention to detail with an ability to prioritize effectively
• Proficiency in Microsoft Word Excel and Outlook
• Ability to work independently and collaboratively as part of a team

Why You Should Apply

• Make a Difference: This is more than just a jobits an opportunity to play a key role in shaping the financial and operational success of the organization.
• Collaborative Environment: You will work under the guidance of the Director of Finance and Administration and alongside a dedicated team all committed to fostering a strong well-managed and mission-driven organization.
• Competitive Employee Benefits: We offer a comprehensive benefits plan a pension program a home office allowance and paid time off during our annual holiday office shutdown. Employees also enjoy holiday and milestone gifts years of service recognition and a special birthday meal. Additionally we provide a dedicated learning budget for Truth and Reconciliation education opportunities to participate in Bring Your Kid to Work Day and continuous professional development resources to support career growth.

How To Apply

Applicants should submit their resume through the application link.

Skills Ontario is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race colour sex age national origin religion sexual orientation gender identity and/or expression or status. Skills Ontario welcomes and encourages applications from people with exceptionalities. Skills Ontario is committed to accommodating applicants with exceptionalities throughout the hiring process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

Required Experience:

Junior IC