Project Coordinator Administrator

Mount Holly, VT - USA

Monthly Salary: $ 60000 - 70000

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Project Coordinator Administrator

Location: Mount Holly NC
Reports to: Project Manager

Position Overview

Boxman Studios is seeking a proactive and highly organized Project Coordinator Administrator to support our Production Construction and Project Management teams. This role is central to keeping projects running smoothly from pre-construction through completion. The Project Coordinator Administrator will manage project documentation assist with procurement and scheduling and provide critical administrative and logistical support across teams including Production Construction Design & Engineering and Purchasing.

This is a great opportunity for someone detail-oriented and resourceful who enjoys problem-solving and collaborating in a fast-paced design-driven environment.

Key Responsibilities

Manage and organize project files and records (drawings specifications reports and correspondence) in both physical and digital formats.
Support Project Managers by tracking schedules deliverables and budgets; prepare regular project updates and reports.
Assist Purchasing Manager with material orders vendor coordination and inventory control.
Compile project closeout packages including warranties manuals and final reports.
Schedule and coordinate project meetings; prepare agendas take minutes and follow up on action items.
Input and maintain accurate project data in construction management and tracking software.
Provide administrative support to the Design & Engineering team as needed.
Help identify project risks delays or issues and escalate promptly.
Facilitate clear communication between the Executive Team Production and Construction teams.

Qualifications

Bachelors degree in Construction Management Business or related field preferred; equivalent experience considered.
Proven administrative or project coordination experience preferably in construction modular building or related industry.
Proficiency in Microsoft Office Suite (Excel Word Outlook) required.
Familiarity with project management or construction software (e.g. Procore Autodesk SharePoint Smartsheet) preferred.
Basic understanding of construction drawings and terminology is a plus.
Excellent organizational skills with strong attention to detail.
Ability to multitask prioritize effectively and stay calm under pressure.
Strong communication skills and the ability to collaborate with diverse teams.
Self-starter with a proactive problem-solving mindset.

Why Boxman Studios

At Boxman Studios we design and build innovative modular solutions that transform spaces and experiences. Joining our team means being part of a company that values creativity teamwork and growth. This role offers hands-on exposure to exciting projects with opportunities to learn and develop within project management.

Project Coordinator Administrator Location: Mount Holly NC Reports to: Project Manager Position Overview Boxman Studios is seeking a proactive and highly organized Project Coordinator Administrator to support our Production Construction and Project Management teams. This role is central to keeping p...