Admin Executive

EngageMyTalent HR Solutions LLP.

Job Location:

Kolkata - India

Monthly Salary: 1 - 2

Experience Required: 1-3years

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Office Management:
Overseeing the overall functioning of the office including managing office supplies ensuring the cleanliness and organization of the workspace and coordinating maintenance services.

Communication & Correspondence:

Acting as a primary point of contact managing incoming and outgoing calls emails and other correspondence to ensure efficient communication flow.

Scheduling & Coordination:

Arranging and coordinating meetings appointments and travel arrangements for executives and team members as well as managing their calendars.

Record Keeping & Data Management:

Organizing and maintaining both physical and electronic files records and databases ensuring accuracy and confidentiality.

Vendor & Facility Management:

Liaising with external vendors and suppliers negotiating for advantageous deals on office supplies and ensuring office facilities and equipment are in good working order.

Meeting Support:

Preparing presentations reports and other documentation for meetings and handling logistics such as booking rooms and arranging refreshments.

Team & Departmental Support:

Providing administrative support to various departments facilitating communication between teams and assisting with tasks like data entry and project follow-ups.

Compliance:

Ensuring administrative processes adhere to company policies and relevant legal regulations.

Requirements

Organizational Skills:
Strong ability to manage multiple tasks prioritize effectively and maintain organized records.

Communication Skills:

Excellent verbal and written communication skills for interacting with internal and external stakeholders.

Attention to Detail:

A meticulous approach to tasks to ensure accuracy in documentation and record-keeping.

Technical Proficiency:

Competence with office software including word processing spreadsheet and presentation programs.

Interpersonal Skills:

Ability to work collaboratively with teams and support staff.

PREFERABLY FROM COMMERCE BACKGROUND

Admin

Office Management:Overseeing the overall functioning of the office including managing office supplies ensuring the cleanliness and organization of the workspace and coordinating maintenance services. Communication & Correspondence:Acting as a primary point of contact managing incoming and outgoing c...