Project Administrator
Project Administrator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
NOTE: This role is NOT a general admin role it is specialised. If you have never worked for an engineering / Construction firm before then you Will not qualify for this position. Please read the advert before applying.
Our Client a well established Engineering Firm in Roodepoort Johannesburg West Rand is seeking the services of a Key Program/ Project Administrator with 10 years experience in Engineering Consulting Company.
Salary: R25 000 per month
Proposed Position on Team
- Administrative Staff in Bids and Compliance Unit
Years Experience
- 5-10 years in Engineering Consulting Company
Min Requirements
(Non negotiable you will not be considered if you do not have the. below)
- Previous Administrative work experience at Civil Engineering Consultant (preferred) or at Civil Engineering Construction Company
- Proficiency in MS Office Suite and Adobe Acrobat
- Must be able to work overtime as and when required
- FIDIC Contracts and Agreements
- NEC4 ECC Contracts
- PMBOK Terminology
- Construction Procurement
- Technical & Business Report Writing
- Key Administrative & Business Skills
Other Requirements
- Must be organised (time management planning)
- Must be diligent precise and exact in task execution
- Proactive
- Ability to Multi-task
- Positive attitude and Problem Solver
- Capability to lead
Job Description
- Prepare Draft Construction Tenders and finalise with input from technical personnel
- Prepare Pre-evaluation schedules (Summary of tenders CIDB Grading Bank Codes & References)
- Formatting Bills of Quantities for printing and inclusion in Tender Documentation
Compile and maintain library particular specification (Civil Mechanical and Electrical)
- Ensuring policy and procedures are implemented and adhered to
- Continually ensuring compliance of ISO requirements are met and maintained
- Ensuring Contractors compulsory documentation are up to date
- Purchase Orders
- Prepare Letters for the appointment of Specialist Service Providers
- Request for quotations (Geotech OHS Survey environmental etc.)
- Request for approvals (Time Claims Provisional Sums Compensation Events etc.)
- Notification in terms of Engineers representative appointment
- Assist in Risk Reduction Registers (NEC3)
- Ensure that wayleaves are timeously updated and when needed advice on renewals.
- Regularly review and advise Supervisor of all relevant Standards and Government compliance pertaining to assigned projects
Provide Administrative assistance to Project Manager and Technical Principles.
- Compile Close-Out Reports (with supporting documentation)
- Draft Monthly MIG Reports
- Draft Monthly Progress Reports / Status reports
- Monthly EPWP Labour monitoring (Reports and supporting documents)
- Formatting of Technical Proposals Inception and Design Reports
Compiling of Monthly Project Steering Committee (PSC) reports.
- Maintaining electronic and hard copy filing system (and updated as-and-when required).
Completing online Sci-Forma timesheets and managing project related issues raised.
- Monitor and management the submission and filing of Site Photos EPWP Labour Reports; CoC; Sureties and warranties
- Construction / Performance Guarantee
Time-sensitive Contractual Documentation such as Tax Pin; B-BBEE; COIDA etc
- Assisted in ISO labels & files & registers
- Filing with relevant Family Code
Maintain electronic file system and hard copy files in terms of ISO regulations.
- Formatting Bill of Quantities: Item numbers corresponding to sectional & final summaries
- Add and fix proper formulas Spelling and spacing
Correcting references within BoQ
Combining series of disciplines BoQs for tender purpose
- Compile CVs according to Bid requirements.
- Prepare all supporting documentation for personnel.
- Keep personnel experience tables up to date.
Copy scan bind and package Bid once complete.
Capture and update Vendor Database for Service Providers and Suppliers
R25 000 monthly
Employment Type
Full Time
