Budget & Administrative Operations Coordinator

This position with NCDOT offers full State Benefits competitive salaries and many career development opportunities.

Internal Posting-Only temporary or Permanent NCDOT Employees or layoff candidates with the NC Department of Transportation eligible for RIF priority reemployment consideration as described by GS 126 May Apply

Are you ready to take the next step in your career

NCDOTs TSMO Unit currently has an opening for a Business Officer II.

This position with NCDOT offers fullState Benefits competitive salaries and many career development opportunities.

The Transportation Systems Management Operations (TSMO) Unit is responsible for the planning design and operations of Intelligent Transportation System (ITS) and Signals across North Carolina. This includes developing engineering plans specifications and estimates for ITS and Signals; oversees the Signal Maintenance Program Incident Management Assistance Patrol (IMAP) and Traffic Incident Management Programs Traffic Management Center and the Traveler Information Programs; operates the Statewide Transportation Operations Center (STOC) and NCDOT customer service center.

The Budget & Administrative Operations Coordinator plays a critical role in supporting and managing the fiscal and administrative operations of the statewide TSMO Budget and administrative operations of the Unit and across multiple program areas including IMAP ITS TMC and Signals. The position plays a key role in budget tracking compliance auditing personnel support procurement and logistical planning while also managing embedded staff onboarding and supervising administrative support. This role ensures continuity of service and operational compliance in day-to-day functions and during emergency events.

Key Responsibilities:

• Assist in the management of a large multi-program budgets including IMAP ITS TMC signals and administrative operations
• Coordinate purchasing processes across multiple systems (ARIBA Mobility & Safety Group database).
• Prepare and submit hiring requests requisitions interview schedules salary packets and onboarding materials using NeoGov.
• Process organizational management (OM) and personnel administration (PA) transactions.
• Process all human resource actions for the unit and answer questions relating to human resources
• Review and process all payroll related activities and travel expenses for the unit
• Serve as the lead for administrative functions for ITS Signals and Emergency Operations especially during declared emergencies
• Supervise a temporary administrative staff position
• Track inventory and asset management for two facility locations

Management prefers applicants with the following:

• Knowledge of public sector budgeting principles especially regarding federal and state fund allocations
• Experience with financial and HR systems (e.g. ARIBA NeoGov PeopleSoft SAP)
• Organizational and communication skills.
• Experience supervising and coordinating cross-functional administrative teams and managing multiple projects in a fast-paced environment
• Experience interpreting and applying complex policy guidelines

Additional Expectations:

Applicant must be able to legally operate a state vehicle for travel between the unit office locations in Garner and Raleigh.

Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See for detail.

Bachelors degree in accounting business finance or other discipline related to the area of assignment from an appropriately accredited institution and three years of progressive related experience two years of which should be in a supervisory role or an equivalent combination of education and experience.

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It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.

NCDOT will not accept See Attached or See Resume in lieu of education and work experience completed on the application. If multiple applications are submitted to an individual posting only the most recent application received prior to the posting date will be accepted.