Central Services Senior Coordinator (N0631)

Institute Of Electrical And Electronics Engineers

Job Location:

Piscataway, NJ - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Education

Bachelor Pref

Work Experience

4-7 years Experience Experience Details Req Pref
Licenses and Certifications (From the Library)
Enter Licenses/Certifications Licenses/Certification Details Time Frame Req Pref
Licenses and Certifications (Custom)

Skills and Requirements (Custom)

Demonstrated problem solving skills
Ability to simultaneously handle multiple priorities
Assumes personal responsibility for actions
Demonstrates a high level of accuracy even under pressureExcellent organizational skills
Ability to work within tight timeframes and meet strict deadlines
Ability to drive multiple projects to successful completion
Demonstrated written communication skills
Strong verbal communication and listening skills
Possesses flexibility to work in a fast paced dynamic environment
Demonstrated time management and priority setting skills

The Central Services Senior Coordinator position provides cohesive support and coordinates centralized services to the IEEE SA
staff team. This individual provides project support to cross-functional/interdepartmental teams as assigned. The person in this
position performs projects and office management duties as needed.

This position coordinates the logistics for IEEE SA sponsorship of external events including contracting and materials provision.
This position manages the creation warehousing and reconciliation of SA giveaways collateral and event assets. This role
coordinates with SAs financial and procurement processes by working with IEEE Accounting and Legal.

This position also performs office duties as needed and serves as backup for supervisor and for associated CS functions.
This position works under direct supervision but this role has authority to perform certain functions as needed. This role typically reports to a Manager and has 0 direct reports.

Key Responsibilities

Specific duties include but not limited to:

External Sponsorship Coordination

Coordinates sponsorship logistical activities for IEEE SAs participation at external events.
Coordinates with vendors exhibit houses SA Finance SA Marketing
and IEEE Legal to ensure external sponsorship contracts are executed
within time-sensitive deadlines.
Coordinates with SA event program lead and SA Finance to arrange external event sponsorship payments.
Guarantees that digital assets (pdfs jpgs etc.) are delivered to sponsored events in a timely manner.
Ensures that physical giveaways and event assets are delivered to sponsored events in a timely manner.
Leads tracking of materials returned from external events for future use

Warehouse and Inventory Management

Coordinates the relationship with SAs fulfillment vendor.
Monitors fulfillment vendors inventory reports reconciles with SA
records to ensure accuracy and follows up with vendor to address any gaps.
Notifies and follows up with fulfillment vendor on incoming items.
Leads the creation of event assets by collaborating with SA Marketing and manufacturer.
Leads the creation of collateral by collaborating with SA Marketing and manufacturer.
Tracks SA giveaways and event assets to ensure that there are no gapsin delivery and stock of materials for multiple overlapping SA and non-SA events.
Ensures that SA giveaways and event assets are readily available in
fulfillment warehouse and inform manager of low-stock inventory
Central Services Support
Leads SA Lunch & Learn program.
Supports SA events as requested by manager including virtual in-person and hybrid events.
Supports SA webinar program needs as requested by manager.
Assists with preparation of event programs as requested by manager.
Serves as backup for assigned Central Services team functions.

General Support

Administers logistical aspects of SA adoption program as directed by manager.
Prepares agenda and meeting minutes as assigned by manager.
Takes notes and prepares documents correspondence charts tables graphs etc. as needed.
Organizes and completes projects as assigned.

Must have to the ability to travel 10% of the time - This may involve weekends as well

Required Experience:

Senior IC

EducationBachelor PrefWork Experience4-7 years Experience Experience Details Req PrefLicenses and Certifications (From the Library)Enter Licenses/Certifications Licenses/Certification Details Time Frame Req PrefLicenses and Certifications (Custom)Skills and Requirements (Custom)Demonstrated problem ...