Human Resources Representative Compliance

About Us:

VOALA

Helping Our Most Vulnerable Change Their Life Stories

Volunteers of America is a non-profit human services organization committed to serving people in need strengthening families and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs Upward Bound college prep programs veterans services homeless shelters low-income housing program as well as drug and alcohol rehabilitation. Learn more at .

PAY RATE: $35.25 - $37.10 Per Hour

BENEFITS: VOALA offers competitive medical dental vision and retirement benefits.

JOB SUMMARY AND PURPOSE

The HR Representative Compliance will create and maintain a compliance program providing legal/regulatory/contract compliance oversight ensuring risk prevention as well as risk mitigation for VOALA SCADP and other affiliates. Concurrently the position supports the Director for Employee Relations to ensure the production of compliant payroll focused on ensuring compliance with meal and rest period requirements of California and the City and County of Los Angeles. Works to support Human Resource policy and procedure development and dissemination. This is an individual contributor role. Assists the Employee Relations and Payroll teams in the areas of: analysis audit integration and in-house wage and hour compliance audit.

DUTIES AND RESPONSIBILITIES

Compliance tasks include:

• Creating systems and processes to ensure continuous contractual and grant HR requirements compliance including reviewing grants with Senior Director for HR and coordinating program audits
  • updating systems policy procedures and postings to ensure compliance and audit readiness
  • recording notes from various employment actions (audits legal matters) for future improvements and creating action plans (with accountability) for implementation with the responsibility to ensure the improvements occur for VOALA SCADP and affiliates
  • ensures systems for compliant employee records and timely responses for legal actions such as record requests
  • ensures compliance with all grants and contracts for employment related requirements
  • Leads and oversees the volunteer orientation and program
• Leads all audits (internal and funder required) ensuring timely submission of all employment required documents to funder including submissions meeting with auditors and working directly with all department team members as needed
  • recording notes from audits for future improvements and creating action plans (with accountability) for implementation with the responsibility to ensure the improvements occur for VOALA SCADP and affiliates in both process and documentation
• Wage & Hour Compliance
  • Gather data in the areas of meal and rest period requirement compliance report findings to ER Team
  • Works with Employee Relations Specialists to develop corrective action plans and identify opportunities for education and system roles for greater compliance
  • Provides training on meal and rest period compliance
  • Provides regular reports to Sr. HR Director Director of Employee Relations and COO on analytic findings and recommendations
• Conducts Monthly Audits of wage and hour and overtime reports
  • Audit and analysis of payroll data in the areas of: accuracy meal and rest period compliance and provide general checks and balances to the payroll operating function
  • Recommends follow up for areas that show patterns of missed meal periods and/or excessive overtime
  • Works with Employee Relations Specialists to develop corrective action plans and identify opportunities for education and system roles for greater compliance
  • Provides regular reports to Sr. HR Director Director of Employee Relations and COO on analytic findings and recommendations
• Assesses gaps and opportunities for improvement of policies and processes relating to HR compliance and recommend practical solutions for VOALA SCADP and affiliates.
• Under the direction of the Senior Director or Senior Manager ensures timely communication and dissemination of policy and/or legal/regulatory changes or updates to leadership management and supervisory staff; partners with Orientation and On-boarding team to ensure quality dissemination of policy information to all employees interns and volunteers for VOALA SCADP and affiliates

ESSENTIAL DUTIES:

• Performs compliance and program audits; lead audits required by funders for employment matters
• Wage & Hour Compliance Gather Data for ER team
• Monthly Audit of Overtime and Meal/Rest Period compliance conduct analysis draft report make recommendations and follow-up
• Work with ER team to develop programs and processes to achieve higher regulatory compliance
• Communicate with program leadership and Payroll/Accounting departments
• Provides ad hoc analytic reports as needed for employment compliance matters
• Other duties as required and may be subject to change

Qualifications

REQUIREMENTS:

• Must be able to pass a fingerprint clearance background check including criminal history personal references employment and education verifications

EDUCATION:

• Bachelors Degree or equivalent combination of education and work experience (4 years of relevant experience / coursework)

EXPERIENCE:

• Minimum three years of Human Resources related experience.
• Minimum one years experience in supporting Compliance/Audit function.

PREFERRED QUALIFICATIONS:

• Previous experience using HRIS software and attendance software is preferred.
• Some Payroll related experience is preferred
• Familiarity with the non-profit employer industry is a plus
• Knowledge and experience with UKG and Nova Timekeeping systems.

Volunteers of America is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability protected Veteran Status or any other characteristic protected by applicable federal state or local law.

This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form 1-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (OHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you including terminating your employment.