Personnel and Payroll Coordinator

Online applications must be received before 11:59pm on:

If a date is not listed above review the Applicant Instructions below for more details.

Available Title(s):

Business Title:

Employee Type:

Position Details:

* This position may be filled at either level: Program Coordinator or Program Assistant dependent on finalists qualifications and experience.

The Opportunity:

As the Personnel and Payroll Coordinator you will provide a variety of complex coordination support to the Elson S. Floyd College of Medicine Business Services team. You will exercise independent judgment to make decisions and are authorized to take initiative to perform responsibilities with this role your responsibilities include but are not limited to analyzing requests to determine appropriate course of action establishing and maintaining comprehensive recordkeeping systems identifying problems and proposing resolutions performing bi-weekly payroll reconciliation process (PEARS) inventory management purchasing card verifications and support of employee onboarding and this role you will also provide guidance generates reports act on information identified in reporting and problem resolution to both external and internal partners.

In this role you will demonstrate a strict level of confidentiality in all matters and demonstrate attention to detail and accuracy in work performed ability to think critically to identify problems and ability to utilize established resources to determine appropriate course of action. The College of Medicine Business Services team in the Personnel and Payroll team supports allESFCOMemployees with a current headcount of 900.

Essential Job Functions:

25% Personnel Actions

20% Inventory and Purchasing Card Management

20% Payroll

15% Graduate Assistantship Management

10% Administrative Functions

5% Process Improvement

5% Other

Additional Information:

The screening of applicants begins September 29 2025.

This is a full time (100% FTE) permanent position. This position is overtime eligible.

This position will work on-site at the Spokane Health Sciences campus.

Monthly Salary:

Program Coordinator: $3665 - $4882 Range 41 Step A-M

Program Assistant: $3495 - $4653 Range 39 Step A-M
Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. Step M is typically a longevity step.

In accordance with RCW 49.58.110 the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidates current experience education skills and abilities related to the position.

Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical dental life and disability insurance package for employees and dependents; retirement; deferred compensation optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information please review the detailed Summary of Benefits offered by WSU for Classified staff and Total Compensation.

Program Coordinator:
Required Qualifications:
High school graduation or equivalentANDtwo years of experience in the program specialty OR equivalent education/experience.

Additional Requirements:

• Program Specialty: Two (2) years demonstrated experience in personnel or payroll related administrative functions or related equivalent education/experience.

• Demonstrated ability to communicate effectively both orally and in writing.

• Demonstrated knowledge and skill proficiency of administrative systems.

• Demonstrated ability to interact effectively with persons of varying levels of responsibility and experience.

• Working knowledge of Microsoft Office (including Excel Word).

Preferred Qualifications:

• Knowledge of Workday.

• Knowledge ofWSUBusiness Policies and Procedures.

• Knowledge ofWSUCollege of Medicine Processes and Procedures.

• Experience working in Higher Education local or state agency or equivalent.

Program Assistant:

Required Qualifications:

High school graduation or equivalentANDtwo years of full-time clerical experience OR equivalent education/experience.

Additional Requirements:

• Demonstrated ability to communicate effectively both orally and in writing.

• Demonstrated knowledge and skill proficiency of administrative systems.

• Demonstrated ability to interact effectively with persons of varying levels of responsibility and experience.

• Working knowledge of Microsoft Office (including Excel Word).

Preferred Qualifications:

• Knowledge of Workday.

• Knowledge ofWSUBusiness Policies and Procedures.

• Knowledge ofWSUCollege of Medicine Processes and Procedures.

• Experience working in Higher Education local or state agency or equivalent.

About College - Elson S. Floyd College of Medicine
Department Name: Business Services
Location: Spokane WA 99202

Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

1) Resume
2) Cover Letter

External candidates upload all documents in the Application Document section of your application.
Current WSU Employees (internal candidates) before starting your Workday application please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates upload all documents in the Resume/Cover Letter section of your application.

Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF if possible.

Reference contact information will be requested later in the recruitment process through Workday.

Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34 engages in law enforcement requires security clearance interacts with WSU students in a counseling or advising capacity has access to personal identifying and/or financial information unsupervised access to university buildings/property or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Time Type:

Position Term:

Washington State University encourages all qualified candidates to apply including members of the military and veterans and persons with disabilities.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services programs activities education and employment for individuals with disabilities. To request disability accommodation in the application process contact Human Resource Services: (v) Washington State TDD Relay Service: Voice Callers: 1-; TDD Callers: 1- (f) or .

Notice of Non-Discrimination

In matters of admission employment housing or services or in the educational programs or activities it operates WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex race color national or ethnic origin physical disability mental disability sensory disability use of a trained service animal age religion creed genetic information marital status sexual orientation gender identity protected veteran status honorably discharged veteran member of the military or immigration or citizenship status except as authorized by federal or state law regulation or government contract.

Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX ADA/Section 504 and implementing regulations) as well as reports and complaints of discrimination and harassment can be made verbally or in writing to WSUs Compliance and Civil Rights the Department of Educations Office of Civil Rights or both.

More information resources and contact information are available here: Experience:

IC