Administrator

Salary: 25249 to 26707 per annum

Newcastle University is a great place to work with excellent benefits. We have a generous holiday package; plus the opportunity to buy more great pension schemes and a number of health and wellbeing initiatives to support you.

Closing Date: 30th September 2025

The Role

The School of Architecture Planning and Landscape are hiring for a Learning and Teaching Assistant to work within our Learning and Teaching Team.

The School offer a range of undergraduate and postgraduate taught programmes as well Postgraduate Research programmes across the Architecture Planning and Landscape disciplines. You would be working closely with the Degree Programme Director as well as with a host of academic staff from across these three disciplines.

The role provides administrative support that includes a variety of different tasks such as communicating with academics students and University staff as well as managing daily office tasks. Further key duties can be found below.

To apply please complete an online application and upload a CV and a cover letter. Your cover letter should be a detailed supporting statement outlining why you are a good fit for the role. Please explain how you meet the essential criteria outlined below and evidence this with examples.

For informal enquiries please contact or

Interviews will be held on Wednesday 15th October with a proposed start date of Monday 1st December.

Key Accountabilities

• To provide administrative support to the learning and teaching functions of the School to the Director of Education (DoE) and to the wider Learning & Teaching Team as requested
• Responsible for inputting amendments to annual documentation such as modules and regulations
• You will be responsible for tasks associated with ensuring the accurate updating of modules regulations timetables handbooks module/stage evaluations PEC (Personal and Extenuating Circumstances) assignments/examinations Boards of Studies/Boards of Examiners discipline meetings in course administration and student progress (amongst other duties
• To provide administrative support to the visiting Boards of the Schools professional accrediting bodies undertaking annual statistical returns and providing other data and documentation as required
• Responsible for checking and updating student data using University systems
• Support leadership with relevant tasks
• Responsible for receipt and collation of assessments from academic colleagues for tracking assessed work out for marking and chasing to ensure it is processed within expected addition transcribing or uploading marks to relevant University systems i.e. NESS Canvas NU Reflect
• You will have responsibility for ensuring an effective and professional service with high levels of accuracy - providing comprehensive administrative support for programmes within the School to ensure that School Faculty and University policies deadlines and standards are met
• To provide support for the Schools Admissions queries and processes as well as programme and University open days where required
• Any other duties within the scope and general nature of the grade which may be required

The Person

Knowledge Skills and Experience

• Proficient skills in both numeracy and standard IT packages
• Clear oral and written communication skills with good attention to detail along with excellent interpersonal skills
• Be well organised and able to work flexibly and co-operatively with a team including the ability to set priorities and understand the priorities of colleagues
• Experience of working in a busy administrative environment

Attributes and Behaviour

• Have effective time management skills and able to work in a planned and structure manner
• Complete enquiries and requests from other departments accurately through a variety of communication tools as well as being able to choose the appropriate method of communication for a range of tasks
• Is clear and concise when communicating with others both verbally and non-verbally and able to provide correct information
• Respects the expertise and contribution of others even if own opinion is different
• Keeps the team up to date with progress on shared tasks and informs others of any relevant and useful information

Qualifications

• Grades A-C in English Language and Mathematics GCSE (or equivalent) or vocational qualifications plus work experience in a relevant role or setting

Newcastle University is a global University where everyone is treated with dignity and respect. As a University of Sanctuary we aim to provide a welcoming place of safety for all offering opportunities to people fleeing violence and persecution.

We are committed to being a fully inclusive university which actively recruits supports and retains colleagues from all sectors of society. We value diversity as well as celebrate support and thrive on the contributions of all of our employees and the communities they represent. We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams we believe that success is built on having teams whose backgrounds and experiences reflect the diversity of our university and student population.

At Newcastle University we hold a silverAthena Swan award in recognition of our good employment practices for the advancement of gender equality. We also hold a Race Equality Charter Bronze award in recognition of our work towards tackling race inequality in higher education REC. We are a Disability Confident employer and will offer an interview to disabled applicants who meet the essential criteria for the role as part of the offer and interview scheme.

In addition we are a member of the Euraxess initiative supporting researchers in Europe.

Requisition ID: 28536