Administrative Specialist

New York Institute of Technologys six schools and colleges offer undergraduate graduate and professional degree programs in in-demand disciplines including computer science data science and cybersecurity; biology health professions and medicine; architecture and design; engineering; IT and digital technologies; management; and energy and sustainability. A nonprofit independent private and nonsectarian institute of higher education founded in 1955 it welcomes nearly 8000 students worldwide.

The university has campuses in New York City and Long Island New York; Jonesboro Arkansas; and Vancouver British Columbia as well as programs around the world. More than 112000 alumni are part of an engaged network of physicians architects scientists engineers business leaders digital artists and healthcare professionals. Together the universitys community of doers makers healers and innovators empowers graduates to change the world solve 21st-century challenges and reinvent the future.

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NYTechs School of Architecture & Design seeks an Administrative Specialist in the Department of Architecturelocated at the Long Island (Old Westbury NY) campus.

ADMINISTRATIVE SUPPORT

Administrative responsibilities for the School of Architecture and Design OW office and the Department of Architecture include but are not limited to the following:

• Provide support for the associate dean and chair in the daily running of the Architecture department.
• Act as liaison between students faculty and administrative departments (registrar admissions enrollment student solutions graduation office student solutions advisement etc.).
• Process faculty compensation and stipends forarchitecture faculty - full time and adjuncts.
• Assist with faculty hiring including coordinating interviews and onboarding of new faculty by processing of employment paperwork.
• Develop and maintain efficient and confidential record-keeping and filing systems.
• Purchasing and maintenance of office supplies instructional supplies equipment and computer software.

ADVISEMENT

• Run academic advisement reports for students.
• Work closely with Senior Advisement Specialist chair and and faculty with advisement and appointments.

EVENTS

Assist with administrative coordination of department and schoolevents including but not limited to orientation student tours open houses thesis reviews lecturess exhibitions workshops commencement and accreditation site preparations. Order food secure space promote events prepare welcome packets process honorariums etc.

SCHOOL SUPPORT

Assist the deans office with special projects and tasks.

• Bachelors degree required. 1-3 years experience in an office setting and/or customer service
• Proficiency in MS Word/Excel/Outlook and sharing platforms such as Google Suite and OneDrive with the ability and willingness to learn other software.
• Outstanding organizational computer communication writing/editing skills.
• Working knowledge of social media preferred.
• Exceptional problem solver with good customer service orientation. Must be professional in demeanor and attire tactful and able to handle multiple projects with varying complexity.
• Detail oriented proactive and follows through on all tasks to completion.
• Able to work independently and as part of a team.
• Possess a courteous positive and collegial attitude.

New York Institute of Technology offers numerous opportunities to enhance personal andprofessional growth and provides employees with a competitive compensation and benefits program inclusive of generous paid time off holidays tuition remission and retirement plans with employer contributions.

New York Institute of Technology is an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or protected veteran status.

In compliance with local legislation as well as to provide greater transparency to candidates the annual base salary range for this position is listed. New York Tech considers factors such as (but not limited to) scope and responsibilities of the position candidate experience/expertise education/training key skills geographic location internal peer equity as well as market organizational considerations and/or applicable collective bargaining agreement when extending an offer.