Administrative Assistant I

This posting is for 1 temporary full-time position up to 14 months

The Administrative Assistant I plays a key role in supporting department leadership by delivering comprehensive administrative services in a fast-paced high-volume environment.

This role requires a high degree of independence initiative and professionalism to proactively anticipate and address the needs of managers ensuring seamless operations within the Family and Community Services department. Comfort in working with social issues and supporting vulnerable populations is essential to the success in this role.

Key Responsibilities:

• Act as a first point of contact for the managers office; use discretion and judgement regarding the flow of information and confidentiality; evaluate incoming issues requiring immediate attention; and develop preliminary action plans acting independently as required

• Oversee specialized projects from start to finish (i.e. community-wide training sessions taking new program workflows and developing new corporate forms and waivers while ensuring they meet Strathcona County standards)

• Research and compile statistical reports requiring a comprehensive knowledge and understanding of casework database (NewOrg)

• Research compile and coordinate information to prepare professional documentation including presentations briefings proposals and correspondence adhering to County standards

• Coordinate onboarding/offboarding of staff including assets security access access to electronic resources and orientation to administrative processes

• Problem solve complaints respond to and follow-up on inquiries about services venues policies procedures operations inter-government affairs contracts licenses and legal documents

• Lead and manage projects as assigned ensuring objectives and expectations are met this includes event planning management and hosting of community wide supplier hosted training activities and events

• Assist in the administration coordination preparation and execution of government grants and contracts

• Effectively participate and collaborate with members of the department administrative team to complete priority tasks and provide coverage

Qualifications and Skills:

• High School diploma with five years of diverse office administration experience

• Diploma or certificate in office administration is an asset

• Municipal government experience in a related role is preferred; experience working in a Social Services setting would be considered an asset

• Experience working with Microsoft office suite is required

• Ability to perform tasks with reliability honesty discretion and confidentiality

• Ability to use independent judgement in competing tasks meeting deadlines and managing priority changes

• Displays control and flexibility in uncertain or stressful situations; anticipates issues recommends responses and adjusts accordingly

• Demonstrates leadership through willingness to assist others takes initiative and encourages others

• Ability to work independently with flexibility and adaptability

• Demonstrates strong interpersonal and communication skills and the ability to work with a wide range of community partners and organizations in a diverse community

Conditions of Employment:

• Submission of a Satisfactory Vulnerable Sector Check

Who We Are:

Strathcona County is a specialized municipality located in the heart of Alberta. Our vision is to become Canadas most livable community where our workplace culture and identity are supported by our people plan and values of integrity respect safety fairness and cooperation.

Why Join Strathcona County: (depending on position)

• Competitive salary and comprehensive benefits package which includes:

  • Extended health and dental coverage

  • Health and wellness spending account

  • Life and disability insurance

  • Retirement and pension programs

  • Earned day off program

  • Employee and family assistance program

• Commitment to employee development through internal and external training and development opportunities

• Well-being programs and a safety culture focused on physical and psychological health in the workplace

Equivalencies of education and experience may be considered.

This competition may be used to fill future vacancies for similar positions within the next 6 months.

Strathcona County is committed to an inclusive respectful and equitable workplace that represents the community we serve. We welcome applicants from all backgrounds who can contribute diverse perspectives and experiences.

We thank all applicants for their interest; however only those selected for an interview will be contacted.