Full Time School Administrative AssistantLibrary Assistant

Peace Wapiti Public School Division (PWPSD) provides service to approximately 6100 students in Junior Kindergarten through Grade 12 in 34 schools and is one of the largest employers in the Grande Prairie/Spirit River region. To learn more about northwestern Alberta and Working Living and Playing in our region please visit the Work NW Alberta website here .

BEAVERLODGE ELEMENTARY SCHOOLisseeking candidates who enjoy working in a student-focused and collaborative invite applications for aFull-Time School Administrative Assistant (26.4 hrs/week)/Library Assistant (12 hrs/week) .

Reporting to the Principal the School Administrative Assistant ensures the efficient operation of the school office and performs a variety of secretarial/clerical duties for school staff. The position operates in an environment of high volumes of work with constant interruptions and changing priorities.

The Library Assistant will be actively involved in creating an environment that is dynamic and collaborative for inquiry with unlimited accessibility where all learners are welcomed engaged and supported in their personalized learning pursuits both in the library and within classrooms.

Experience

• Experience in performing responsible clerical and secretarial work is preferred
• Experience working in an educational setting is preferred
• Other combinations of applicable education training and experience which provide the knowledge abilities and skills necessary to perform the position may be considered
• Experience and/or training with library procedures cataloguing and filing systems
• Experience in an automated environment and in the library field is preferred

Competencies

• Strong secretarial background with proficiency with computers various software programs
• Ability to prioritize and work independently on projects as assigned
• Enjoy working with people
• Excellent organizational skills and the ability to multi-task
• Excellent interpersonal skills and communication skills
• A positive and professional demeanor
• Courteous manners with the public students and staff
• Punctual meticulous and reliable
• A team player who enjoys an ever-changing busy work environment
• An excellent work ethic

Duties and Responsibilities

Reception/Office

• Answer the telephone in a professional friendly and efficient manner
• Greet and present a business-like and welcoming atmosphere to staff students and visitors
• Provide correct information in response to queries within FOIP regulations
• Distribute incoming and outgoing correspondence including mail fax and e-mail
• Maintain office supplies and inventory control
• Facilitate and maintenance or school repairs needs
• General office duties

Financial

• Handle all aspects of in-school collection and distribution of money
• Collecting and refunding of school fees inputting into Powerschool
• Responding to parent questions about school fees
• Record keeping and cheque writing for all SGF and Site budgets
• Making deposits
• Maintaining all necessary records of budget allocations
• Purchasing POs purchasing cards and cash receipting
• Responding to inquiries regarding the school budget (teacher school administration central office audit etc.)
• Human resource and payroll functions such as recording and reviewing absence and replacement employee and timesheet entries for support staff

Recordkeeping

• Register students obtain and maintain cumulative records
• Maintain accurate and up-to date student data including attendance records report cards
• Maintain informative school documents and forms
• Complete necessary forms (e.g. student accident reports)
• Tracking volunteers and hours

Communication

• Orientating substitute and casual staff to the school and classrooms
• Provide required data to Central Office and Alberta Education in a timely manner
• Provide support for written communication letters bulletins and newsletters etc.
• Updating school webpage and social media as necessary

Supervision

• Maintain a safe environment for students who are waiting in the office area or sick room

Library

• working with students through varying formats and roles
• act as a resource to teachers and students in obtaining information and materials
• circulation maintaining and updating the resources necessary for a school library and
• providing research and resource support to students and staff at the school.

Other

• Provide support for various school needs as identified and assigned by School Administration
• Be familiar with and adhere to District Administrative Procedures that relate to the position

Applications should include:

• Completed ApplytoEducation profile
• Cover letter
• Detailed resume
• A list of three references (with current contact information)

A current Criminal Record Check (including Vulnerable Sector Check) dated within the last six months is a condition of employment.

Terms and conditions of employment are outlined inPolicy GGG: Personnel Policy for Non-Teaching Staff.

School Administrative Assistant Salary is commensurate with education and experience. The salary range for this position is $22.51/hour to $28.51/hour.

School Library Assistant Salary is commensurate with education and experience. The salary range for this position is $20.66/hour to $27.20/hour.

Eligible employees may qualify for a comprehensive benefits package designed to enhance your work and family life; including Life Insurance Extended Disability Benefit Dental Care Extended Health Care Vision Benefits and a Registered Pension Plan.

We appreciate and thank you for your application; however only candidates who are selected for an interview will be contacted. PWPSD reserves the right to check references prior to the scheduling of questions about this opportunity should be addressed to Kellie Lewis Director of Human Resources and Labour Relations ator by phone at .

PWPSD accepts applications for all positions online. All applicants both internal and external are required to create a profile and apply for career opportunities as they become available. Once you have successfully applied to a position you will receive a confirmation e-mail and the job will be listed in your Job Application Log. If you require technical assistance registering for an account or uploading documents please call ApplytoEducation at 1-.