Project Coordinator
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Job Location:
Monthly Salary:
Posted on:
20-09-2025
Vacancies:
1 Vacancy
Job Summary
Current Employees: If you are currently employed at any of the Universities of Wisconsin log in to Workday to apply through the internal application process.
Job Category:
Academic StaffEmployment Type:
RegularJob Profile:
Project CoordinatorJob Duties:
Join the L&S Project Management team in this Project Coordinator role!This is a new role that will work with the Administrative Projects Manager and functional team leads to support optimization of the structure and processes of the recently formed L&S Administrative Regional Teams that consist of the administration teams for HR Finance and Research Administration for all L&S units. In this role you will be responsible for coordinating cross functional process improvement efforts managing administrative regional team communications supporting strategic initiatives maintaining standard documentation and resources and serving as a central point of contact for stakeholders. The ideal candidate has a background in project coordination and process improvement advanced communications skills and enjoys working with diverse stakeholders and leaders in a collaborative environment.
This position is full time and has a hybrid work schedule.
Key Job Responsibilities:
- Develops schedules coordinates and prioritizes project work plans in accordance with specifications and resource limitations
- Perform outreach to varied stakeholders to engage them in feedback sessions as part of a continuous improvement culture
- Analyzes data and trends compiles progress reports and provides appropriate recommendations or conclusions
- Develops enhances and maintains operational standards and systems to support project teams
- Serves as the initial point of contact for the project(s) serves on committees and attends meetings representing the interests of the project(s)
Department:
College of Letters & Science Administration
The College of Letters and Science (L&S) is the heart of UW-Madison and home to a tremendous breadth and depth of departments and degree-granting programs in the humanities; natural physical and mathematical sciences; social sciences; and the computing data and information sciences.
Compensation:
The typical starting salary for this position is $52000 - $74000 depending on qualifications and experience. Employees in this position can expect to receive benefits such as generous vacation holidays and paid time off; competitive insurances and saving accounts; and retirement benefits.
Required Qualifications:
Demonstrated customer service orientation with the ability to listen ask appropriate questions analyze stakeholder needs (whether stated or not) and determine appropriate responses and resources to resolve issues.
Strong interpersonal skills that promote trust and mutual respect. Ability to work effectively with a variety of constituents with diverse backgrounds.
Ability to efficiently perform related administrative support functions such as scheduling meetings preparing agendas updating schedules and maintaining project documentation.
Ability to work independently and effectively manage and prioritize multiple tasks/responsibilities from several staff with little or no daily supervision.
Excellent written and verbal communication skills.
Proficient with Microsoft Office 365 Suite (Word Excel and Power Point).
Ability to maintain confidentiality and use discretion in handling sensitive issues.
Ability to analyze and improve work processes to improve the efficiency and effectiveness of the project team.
Preferred Qualifications:
Experience working in non-profit government higher-education or other complex management/governance environment.
Knowledge of and experience with operational personnel financial and procurement policies processes and expectations.
Familiarity with project coordination project management and project tracking tools or systems.
Ability to manage detailed tasks resources and costs using tools like MS Project MS Teams or other project related software tools.
Demonstrated experience building strong highly collaborative working relationships.
Demonstrated success influencing without authority.
Education:
Bachelors Degree Preferred Minimum
How to Apply:
Click the Apply button to start the application process.
You will be prompted to upload the following documents:
-Resume
-Letter of Qualifications
Applicants should attach a letter of qualifications and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process. Please note there is only one attachment field. You must upload all of your documents in the attachment field.
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States a lawful permanent resident a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.
Contact Information:
Relay Access (WTRS): 7-1-1. See RELAYSERVICE for further information.
Institutional Statement on Diversity:
Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus please visit:Diversity and Inclusion
The University of Wisconsin-Madison is an Equal OpportunityEmployer.
Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings click here.
To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies crime statistics for the previous 3 calendar years and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.
Required Experience:
IC
Key Skills
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Visio
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Project Management Software
- Microsoft Project
- Administrative Experience
- Project Coordination
About Company
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