Administrative Coordinator I

Are you an experienced professional looking for new opportunities to further your career The SC Department of Veterans Affairs is seeking a hardworking and dependable candidate just like you to apply! This position will offer great benefits with the state including 15 days of annual and sick leave per year or more depending on applicable state service.

The purpose of the Administrative Coordinator I is to support the Executive Assistant with coordination of financial human resources administrative functions and formal agency correspondence. Assists General Counsel with internal training and compliance functions. Supports the Director of Government Affairs with legislative monitoring and administrative tasks.

Responsibilities of the Administrative Coordinator I:

• Provides administrative coordination for financial and human resources functions in the Office of the Secretary supporting the Executive Assistant. Serves as Assistant to the Executive Assistant responsible for daily administrative functions to include correspondence preparing and submitting Shared Services HR paperwork and updating and maintaining Secretarys calendar. As required assumes the duties and responsibilities of the Executive Assistant for periods of up to five consecutive workdays.
• Assists in monitoring and recording minutes and provides an Executive Summary of General Assembly key meetings to include both chambers and committee meetings as required by the Director of Government Affairs. Conducts legislative research provides updates and staff products as required from both internal and external stakeholders. Monitors and attends departments internal legislative battle rhythm events as required and assists Director of Government Affairs with staff deliverables as directed by the Chief of Staff or Secretary.
• Presents select internal training classes for the Office of General Counsel. Tracks initial completion and subsequent required refresher classes for all required trainings. Assists in communication with internal stakeholders regarding the same.
• Serves as backup for inventory functions and IT equipment management including copier and printer supplies and maintenance. Assures adequate supplies are on hand for new and existing employees. Coordinates tasks related to building maintenance and upkeep including communications with landlord and oversight agencies. Manages the calendar for 305 Conference Room reservations for the Secretary Chief of Staff Executive Staff and the agency.
• Other duties as assigned.

A high school diploma and five (5) years experience in business management public administration or administrative services OR a bachelors degree and three (3) years experience in administrative services human resources public administration or business management may be substituted for the required work experience.

Applicants indicating college credit or degree(s) on the application will be required to bring a copy of college transcript to the interview. A copy of the transcript may also be uploaded as an attachment to the application if required by the hiring department or if desired by the applicant. Please note that some areas of the Agency may require anofficial certified copy of the transcript prior to hiring or within a specific timeframe required by that area after hiring. Failure to produce an official certified transcript may result in not being hired or termination.

Additional Requirements:

A bachelors degree is preferred.

The SC Department of Veterans Affairs is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race color religion sex (including pregnancy childbirth or related medical conditions including but not limited to lactation) national origin age (40 or older) disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The SC Department of Veterans Affairs offers an exceptional benefits package for full time (FTE) employees:

*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.