Office & Executive Assistant

Xometry (NASDAQ: XMTR) powers the industries of today and tomorrow by connecting the people with big ideas to the manufacturers who can bring them to life. Xometrys digital marketplace gives manufacturers the critical resources they need to grow their business while also making it easy for buyers at Fortune 1000 companies to tap into global manufacturing capacity.

The Office & Executive Assistant is a dual-function role responsible for ensuring the smooth operation of our office environment while providing high-level administrative support to senior executives. This individual will be the central point of contact for office management duties including facility coordination supply management and creating an efficient workspace for all employees. Concurrently they will manage executives schedules handle communications and assist with special projects requiring discretion a proactive approach and excellent organizational skills.

Key Responsibilities:

Office Management (50%)

• Office Operations: Oversee all daily office operations including managing incoming and outgoing mail maintaining office cleanliness and ensuring all common areas are well-stocked and functional.
• Vendor & Supply Management: Manage relationships with office vendors (e.g. janitorial catering building maintenance). Monitor and order all office supplies equipment and kitchen items ensuring inventory levels are sufficient.
• Facility Coordination: Act as the primary liaison with building management for maintenance requests repairs and security. Coordinate with IT to ensure all office technology is functioning properly.
• Employee Support: Serve as the first point of contact for general employee inquiries and provide assistance with office-related needs.
• Event Planning: Plan and coordinate office events meetings and team-building activities including logistics catering and venue selection.

Executive Administrative Support (50%)

• Scheduling & Calendar Management: Strategically manage the executives complex calendar including scheduling meetings appointments and travel arrangements.
• Communication: Draft edit and proofread internal and external correspondence presentations and reports. Manage incoming calls and emails and respond on behalf of the executive as appropriate.
• Travel Coordination: Arrange comprehensive travel itineraries including flights hotels ground transportation and meeting schedules.
• Meeting Preparation: Prepare meeting agendas gather necessary documents and take detailed minutes during meetings as requested.
• Project Support: Assist with special projects research and data gathering handling confidential information with the utmost discretion.

Qualifications:

• Experience: Minimum of 5 years of experience in a similar role combining office management and executive administrative support functions
• Education: Bachelors degree preferred but not required with relevant experience
• Skills:
• Proven ability to manage multiple priorities and projects simultaneously
• Exceptional organizational and time management skills
• Strong written and verbal communication skills
• High level of proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and other productivity software
• Professional demeanor with a strong emphasis on confidentiality and discretion
• Proactive and resourceful problem-solver
• Must be able to work 5 days a week onsite in Gaithersburg MD with ability to also split time between our North Bethesda MD office location when needed

Xometry is an equal opportunity employer. All applicants will be considered for employment without attention to race color religion sex sexual orientation gender identity national origin veteran or disability status.

For US based roles: Xometry participates in E-Verify and after a job offer is accepted will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.