Development Coordinator

Job Posting Opens: September 12 2025

Job Posting Closes: October 6 2025

About Out On Screen

At Out On Screen we look for people who share our belief in the power of film and education to improve the lives of 2SLGBTQIA people. Take a look at our values and if you think were aligned check out our job description below!

Job Summary

The Development Coordinator supports donor relations fundraising and volunteer initiatives as part of the Development team.

Compensation

This position will start at an hourly wage of $25.64/hour. This compensation is not negotiable as it reflects the current budget.

Details about extended benefits and paid time off are available at the bottom of this posting.

Reporting

Reports to the Development Manager

Responsibilities

Fundraising and Sponsorships (55%)

• Implement fundraising campaigns with guidelines provided by the Development Manager (drafting finalizing approving fundraising content and coordinating with Marketing on delivery)

• Participate in the development of a fundraising strategy

• Develop and implement the donor journey (drafting copy and coordinating with Marketing for logistics)

• Assist in drafting grants as needed

• Coordinate the creation and distribution of donor stewardship materials such as cards and pins including creating and maintaining a tracking system and coordinating with Operations for mailout

• Conduct donor stewardship activities such as thank-you calls and letters

• Support the planning and execution of in-person and virtual fundraising events

• Complete post-campaign and post-event reports and support the Development Manager in writing quarterly reports

• Provide administrative support to the sponsorships portfolio

Database and Administrative Support (25%)

• Support the backend logistics of our donor databases (checking and removing duplicate records updating payment information tracking relationships issuing tax receipts ensuring donor benefit levels are tracked accurately executing routine tasks such as third-party donations coding and Stripe reconciliations)

• Support the organization of the Development Teams shared server ensuring audit preparedness and privacy compliance

• Prepare and segment donor lists for mailings under parameters set by the Development Manager

• Maintain a set of assets such as images or validator quotes that can be used for building a case for support for proposals and sponsorship acquisition

Volunteer Stewardship and VQFF (20%)

• Coordinate and deliver volunteer stewardship activities

• Execute Festival Campaign pieces (writing copy creating and printing donation forms coordinating with Operations on any gaming activities coordinating with Marketing on pre-Festival activations)

• Support Development activities at the Festival such as live asks

• Support Festival operations as per staffing requirements

Qualifications

Knowledge Skills Abilities

• Strong English language written and verbal communication skills (additional languages considered an asset)

• Enjoy working with people and building relationships to support queer socially-driven arts causes in your community

• Enjoy developing engaging and relevant promotional campaigns

• Detail-oriented

• Passion for 2SLGBTQIA rights and/or queer art

• Comfortable with data management and associated problem-solving

• Gather analyze and maintain statistics and can produce insightful reports for internal and external stakeholders

• Able to apply anti-racist and anti-oppressive principles to development activities

Training and Experience

• Experience building reports in donor Customer Relationship Management systems

• Experience working with data such as budgets and mailing lists in Excel and Google Sheets

• 1-2 years of experience working in nonprofits particularly in a fundraising capacity

• Experience writing for a diverse audience and copy editing

Out On Screen recognizes the value of lived experience and transferable skills. Candidates who meet most but not all of the above criteria are encouraged to apply.

Working Conditions

Schedule

• 22.5 hrs/week; flexible schedule between Monday and Friday with some evenings and weekends required

• Expected evening/weekend commitments as follows:

• 1-2 donor events quarterly

• 1-2 off-season programming events quarterly

• During the Festival all staff are required to be available for 10 of the 11 days

• Evening and weekend work is reflected in Out On Screens banked hour system; staff can take time in lieu to ensure a balanced work week with supervisor approval

Physical Workspace

• Out On Screen is currently working in a hybrid format with selective work-from-home support in place

• Our office is located in Chinatown:

• Hot-desking via booking app

• Elevators up to the unit

• 2 single-stall enclosed un-gendered washrooms on the same floor as our office

• All doors are unpowered and a minimum of 30 wide

• Our office is scent-reduced but communal spaces are not

• A communicable disease plan is in place and is available upon request

• Secure bike parking is available on site

• Dog-friendly office (with an affectionate Weimaraner-in-residence)

Vacation/Time Off

• Three weeks paid vacation with some limitations on vacation surrounding the festival

• Paid office closure at the end of the year (e.g. December 23 2024 - January 6 2025)

• Sixteen (16) paid health and wellness days each year

• Additional paid holidays for Indigenous Peoples Day Boxing Day and Easter Monday each year.

• Option to swap statutory holidays in order to observe different religious holidays or cultural events including Indigenous ceremonies.

Additional Benefits

Staff are eligible for enrollment in our extended health drug and dental benefits plan.

Additional benefits include:

• $500 wellness fund;

• $500 professional development fund;

• $150 networking fund;

Application & Hiring Process

Please apply with your resume and cover letter through our web portal ( expect this hiring process to follow these guidelines:

• Applications will be reviewed on an ongoing basis

• A first round of interviews will be held online

• Interviews are usually 60 minutes in length and will be held roughly between 14 and 16 October

• Applicant updates will be provided 1 week after interviews

• A second round of interviews will be held via Zoom if required for additional candidates or follow-up interviews

• Hiring decisions are made roughly a week after all interviews are complete

• An ideal start date is 17 November pending the availability of the candidate

Note: Individuals who may have unsupervised access to youth will be required to have a criminal record check. Out On Screen utilizes a third-party service to query these records to ensure that we can meet our legal requirements and keep candidates safer.

Out On Screen strives for meaningful employment from all communities and for our team to reflect the diversity of the communities we serve. Indigenous Peoples Black people people of colour and people across the spectrums of gender sexuality age and abilities are encouraged to apply.

We welcome accommodation requests in advance of interviews.

We thank all candidates for applying and appreciate their time and patience as we review the applications. Applicants will be contacted with any updates regarding their application status. Please visit our website () for employment updates.

Required Experience:

IC