Legal Tech & Operations Manager

You will be joining a small group of lawyers and risk & compliance professionals as part of Docplanners Global Legal Team supporting them in improving the way in which the Legal & Risk & Compliance function operates across the group. This role uniquely combines traditional legal operations with technical coordination responsibilities also requiring close collaboration with our Legal Tech Team - a specialised group of engineers and product professionals delivering legal and privacy improvements directly within our product.

You may be exposed to a wide array of different topics including the handling and management of data protection workflows risk and governance projects contracts litigation proceedings intellectual property protection strategies labour processes and regulatory requirements. This role offers a unique opportunity to bridge the gap between legal expertise and technical implementation making a direct impact on how privacy and compliance are embedded within our product development lifecycle.

Reporting to the groups Chief Legal and Risk Officer and working closely with our Global Legal Operations Manager your main tasks may include:

• work on the improvement of internal processes and procedures to help the Global Legal Risk & Compliance Team meet the needs of the Docplanner business functions in the most cost-effective and time-efficient way possible;
• take the lead on the adoption and/or maintenance of Docplanners legal tech stack (including GenAI-powered tools) to boost the Global Legal Risk & Compliance Teams efficiency by scoping the relevant needs identifying the best solutions or products and designing and managing the implementation and roll-out process;
• project-manage cross-functional projects involving Legal Risk & Compliance Tech & Product and Finance teams managing technical timelines coordinating stakeholder requirements and ensuring legal compliance throughout development cycles;
• help the Global Legal Risk & Compliance Team find efficient ways to identify risks and opportunities by horizon scanning mapping and researching upcoming changes in the regulatory/legal environment in which Docplanner operates;
• coordinate and manage complex data protection initiatives such as: automating data deletion workflows implementing automated anonymisation processes; supporting data encryption efforts; managing cookie consent management systems including quarterly scanning processes and banner configuration updates; and automating the processing of data subject access requests and the maintenance of our register of processing activities (among others);
• design implement and maintain legal- and privacy-focused KPIs and metrics dashboards including for example: tracking contract requests; tracking anonymisation success rates GDPR compliance metrics and data retention analytics;
• support the implementation of regulatory compliance APIs such as DSA (Digital Services Act) transparency reporting mechanisms by coordinating technical requirements with tech teams and mapping legal obligations to technical specifications;
• execute and review SQL queries for data extraction anonymisation verification and compliance reporting working across multiple database environments; and
• create and maintain technical documentation for legal processes including data flow diagrams privacy impact assessments and technical specifications for legal compliance tools;

Qualifications :

• full professional proficiency and ability to work in English written and spoken (additional European languages a strong plus);
• experience in project management product development operations management or administration (experience in contract management or similar legal & compliance-related operations a plus);
• technical background with coding / vibe-coding experience or strong technical aptitude including familiarity with software development concepts database management and API integrations; software development background or formal training in computer science information systems or related technical fields a plus;
• proficiency in (or willingness to learn) SQL and usage of data analysis tools with demonstrated ability to work with large datasets and extract meaningful insights for legal and compliance purposes;
• experience with project management tools such as Jira and/or familiarity with data analytics platforms such as Superset Tableau or similar business intelligence tools as well as with agile development methodologies and cross-functional team coordination;
• enthusiastic about making legal and compliance teams (or similar corporate functions) efficient operational machines;
• not afraid of getting your hands dirty in understanding the intricacies of tech solutions and tools in order to maximise their usefulness and the teams productivity. Ability to be proactive without constant supervision coming up with ideas and ways to improve the status quo and leading projects autonomously;
• quick decision making with good business judgement detail-oriented and well-organised and not afraid to hold others accountable (regardless of role and seniority) when the required processes and procedures are not followed;
• strong interpersonal and team-working skills.

Additional Information :

What to Expect from Our Hiring Process 

We like to keep things transparent and efficient! Heres what the process usually looks like (though it might vary slightly depending on the role):

1 Intro Chat  A first call with our Talent Acquisition Partner to explore mutual fit around relevant skills value alignment and motivation. 

2 Hiring Manager Interview  A deeper dive into your experience and aspirations with your future manager who youll be reporting to in this role. Take this chance to ask anything on your mindits just as much about making sure were the right fit for you too. 

3 45 Assessment: a practical exercise involving technical problem-solving relevant to legal operations and legal tech

4 60 team fit interview

Why Youll Love It Here 

Global Benefits  No matter where you are youll have access to:

• Healthcare insurance so you can focus on what matters.
• Wellness that works for you from gym memberships to mental health support weve got you covered.
• Time off that counts whether its a vacation your birthday or just a day to recharge we believe in balance.
• ESOP (Employee Share Ownership Plan) after 6 months with usbecause we believe in sharing our success!

Local Perks  Depending on your location you will be entitled to local benefits like meal vouchers (ticket restaurant) transport allowances or extended parental leave.

Career Growth  Were growing and so can you! Youll find lots of chances to learn develop and explore new pathswhether within your team or through cross-functional projects.

A Truly Global Team  Work with talented people from all over the world in a diverse and inclusive environment.

Flexibility That Works for You  Remote work and flexible hours arent just buzzwords here. While the extent of flexibility depends on your role and team we value results over rigid schedules. Prefer an office setting Youre welcome at any of our hubs in Barcelona Warsaw Curitiba Rio de Janeiro Mexico City Bogotá Munich Rome or Bologna.

Please note: At this time we are not able to sponsor visas for this position. To apply you must already have the legal right to work in your country of residence or the location of the role.

What We Believe In 

At Docplanner our values guide everything we do:

Focus on results  were here to make an impact.

Think like an owner  take responsibility drive outcomes.

Keep it simple keep it lean  smart solutions over complexity.

Be respectful and radically honest  openness builds trust.

Learn and be curious  growth is part of the job.

Dont just take our word for itcheck out our Glassdoor to hear what our people say!

We are committed to building a team that represents a variety of backgrounds perspectives and skills. We welcome applicants from all walks of life regardless of gender disability or background and are dedicated to fostering an inclusive workplace where everyone feels valued and empowered to contribute.