Virtual Executive Assistant (German and English speaking)

4 More Capital Partners is a boutique real estate investment firm specializing in solving complex corporate and real estate challenges through strategic advice and hands-on asset management. We operate across Germany Austria and the UK focusing on delivering transparent results-driven solutions for our clients. Since 2023 we have also invested in a small trading business and intend to continue acquiring businesses outside the real estate space. As a dynamic and growing firm we value precision efficiency and integrity.

Tasks

We are seeking a highly organized and proactive Virtual Assistant with the highest degree of integrity and trustworthiness to provide comprehensive administrative and operational support. The ideal candidate will be a master of organization an excellent communicator and someone who can anticipate needs and manage tasks with precision. You will be a cornerstone of our operations ensuring that administrative processes run smoothly and efficiently.

Key Responsibilities:

• Task Management: Proactively identify tasks from various sources (e.g. emails calls) and meticulously track and manage them using tools like Todoist or Microsoft Planner.
• Email & Contact Management: Efficiently manage and organize inboxes and contact lists to ensure seamless communication and follow-up.
• Execution Tasks: Handle a variety of logistical tasks including itinerary planning booking flights and accommodations and managing invoices.
• Financial Administration: Prepare and manage a statement of assets for banks lenders and other stakeholders. Support the accountant with tax-related documentation and preparation.
• Document Management: Meticulously file and organize documents within our SharePoint system ensuring all files are easily accessible and logically structured.
• Research: Conduct thorough research on various topics to support ongoing projects and initiatives.

Working Hours:

This is a fully remote position with flexible hours. However the ideal candidate will be able to align their schedule with German business hours to accommodate occasional calls and meetings.

Requirements

Must-Have Qualifications:

• Advanced Excel Skills: Proficiency in Microsoft Excel for data management analysis and reporting.
• Outlook Expertise: Deep knowledge of Microsoft Outlook for email and calendar management.
• Meticulous Documentation: Exceptional documentation and file management skills with a strong understanding of best practices for digital document storage and organisation in Onedrive / SharePoint.
• Productivity: Proficient in using AI assistants such as Gemini and GPT to enhance productivity and efficiency.
• Language Proficiency: Fluent in German (required).
• Integrity: Demonstrated ability to handle confidential information with the utmost discretion and trustworthiness.

Bonus Skills:

• Microsoft Admin Experience: Experience with Microsoft 365 administration is a significant plus.
• Language Skills: Proficiency in Spanish is a plus.

Benefits

Benefits:

• Remote Work: Enjoy the flexibility of working from anywhere.
• Flexible Hours: Accommodate your personal schedule and commitments.
• Impactful Role: Be a key player in a small agile team with direct impact on our success.
• Growth Opportunity: Potential to grow with the company and take on new responsibilities in a long-term partnership.

If you are a highly organized trustworthy and tech-savvy professional with a passion for providing exceptional administrative support we encourage you to apply. We look forward to hearing from you!