Virtual Executive Assistant (German and English speaking)
Virtual Executive Assistant (German and English speaking)
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1 Vacancy
Job Description
4 More Capital Partners is a boutique real estate investment firm specializing in solving complex corporate and real estate challenges through strategic advice and hands-on asset management. We operate across Germany Austria and the UK focusing on delivering transparent results-driven solutions for our clients. Since 2023 we have also invested in a small trading business and intend to continue acquiring businesses outside the real estate space. As a dynamic and growing firm we value precision efficiency and integrity.
Tasks
We are seeking a highly organized and proactive Virtual Assistant with the highest degree of integrity and trustworthiness to provide comprehensive administrative and operational support. The ideal candidate will be a master of organization an excellent communicator and someone who can anticipate needs and manage tasks with precision. You will be a cornerstone of our operations ensuring that administrative processes run smoothly and efficiently.
Key Responsibilities:
- Task Management: Proactively identify tasks from various sources (e.g. emails calls) and meticulously track and manage them using tools like Todoist or Microsoft Planner.
- Email & Contact Management: Efficiently manage and organize inboxes and contact lists to ensure seamless communication and follow-up.
- Execution Tasks: Handle a variety of logistical tasks including itinerary planning booking flights and accommodations and managing invoices.
- Financial Administration: Prepare and manage a statement of assets for banks lenders and other stakeholders. Support the accountant with tax-related documentation and preparation.
- Document Management: Meticulously file and organize documents within our SharePoint system ensuring all files are easily accessible and logically structured.
- Research: Conduct thorough research on various topics to support ongoing projects and initiatives.
Working Hours:
This is a fully remote position with flexible hours. However the ideal candidate will be able to align their schedule with German business hours to accommodate occasional calls and meetings.
Requirements
Must-Have Qualifications:
- Advanced Excel Skills: Proficiency in Microsoft Excel for data management analysis and reporting.
- Outlook Expertise: Deep knowledge of Microsoft Outlook for email and calendar management.
- Meticulous Documentation: Exceptional documentation and file management skills with a strong understanding of best practices for digital document storage and organisation in Onedrive / SharePoint.
- Productivity: Proficient in using AI assistants such as Gemini and GPT to enhance productivity and efficiency.
- Language Proficiency: Fluent in German (required).
- Integrity: Demonstrated ability to handle confidential information with the utmost discretion and trustworthiness.
Bonus Skills:
- Microsoft Admin Experience: Experience with Microsoft 365 administration is a significant plus.
- Language Skills: Proficiency in Spanish is a plus.
Benefits
Benefits:
- Remote Work: Enjoy the flexibility of working from anywhere.
- Flexible Hours: Accommodate your personal schedule and commitments.
- Impactful Role: Be a key player in a small agile team with direct impact on our success.
- Growth Opportunity: Potential to grow with the company and take on new responsibilities in a long-term partnership.
If you are a highly organized trustworthy and tech-savvy professional with a passion for providing exceptional administrative support we encourage you to apply. We look forward to hearing from you!
Employment Type
Full Time
