Billing A/R Specialist
Billing A/R Specialist
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$ 50000 - 65000
1 Vacancy
Job Description
Pritchard Industries is a dynamic and innovative provider of comprehensive facility services dedicated to enhancing the operational efficiency of our client partners in the industries we serve. With services from facility maintenance and janitorial to landscaping and snow removal we enable desired outcomes for our clients through consistent service and outstanding people.
We are seeking an experienced Billing A/R Specialist to join our growing team in New York NY. The ideal candidate will have a strong attention to detail excellent communication skills and the ability to thrive in a fast-paced environment. As a Billing A/R Specialist you will be responsible for handling all aspects of billing and collections ensuring accuracy and efficiency in our financial processes.
Responsibilities:
Weekly:
- Bill Work Orders: Process work orders submitted by Operations Team within 48 hrs of submission.
- Assist Operations Department and Sales: Address inquiries and questions from internal teams.
- Collection Calls Emails: Contact clients with outstanding items 60 days and follow up via calls and emails.
- Update Collection Log/Portal: Maintain detailed notes for clients accounts in the shared AR Shared folder.
- Maintain Email: Review respond to send and categorize emails for the email account.
- Update Quick Send Email Address: Manage and update email addresses in Microsoft D365.
- Posting Bank Deposit Activity: Ensure timely posting of bank deposit activity in D365 within 24 hours of bank deposit.
- Special Projects: Assist with special projects assigned.
Monthly:
- Edit/Verify Invoices: Edit and Confirm accuracy of all invoices through Subscription Billing generate and send to clients within the specified timeframe for each billing cycle (e.g. first of month cycle and end of month cycle)
- Invoice Uploads: Ensure all required invoices are uploaded to clients using third-party software (Coupa Nexus Corrigo etc.).
- Reconcile Payments and Credits: Reconcile unapplied payments and credits on ageing reports. Issue credits to discount customers as needed.
- Special Projects: Participate in monthly special projects as assigned.
Qualifications:
- Bachelors degree in accounting Finance or related field preferred.
- 2 years of experience in billing or accounts receivable.
- Proficiency in Microsoft Office Suite particularly Excel and Outlook.
- Experience with accounting software (e.g. Microsoft D365) preferred.
- Strong attention to detail and organizational skills.
- Excellent communication and interpersonal skills.
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Experience in the facilities management industry a plus.
Benefits:
- Competitive salary range: $50000 - $65000/year
- Paid holidays and vacation time
- Health Benefits Package
- Ancillary benefitsLife insurance Long Term Disability FSA and Dependent Spending care
- 401K
- Opportunity for growth
Pritchard Industries participates in E-Verify.
EEO Notice:
Pritchard Industries is an Equal Opportunity Employer and will consider all qualified applicants without regard to race color creed genetic information religion national origin ethnicity gender; gender identity sexual orientation pregnancy childbirth or related medical condition age disability or handicap servicemember status relationship or association with a protected veteran and any other category protected by Federal state or local law.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
