Administrative Coordinator 3 WAE - TL/ETWD

Baton Rouge, LA - USA

Monthly Salary: $ 2387 - 4089

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

About this Job

**This is a WAE part-time position located in Baton Rouge LA**

Office of Teaching & Learning - Educator Talent and Workforce Development

Job Focus Area
The Louisiana Department of Educations Office of Teaching and Learning is seeking a part-time Administrative Coordinator 3 to join the Educator Talent & Workforce Development team reporting directly to the Director of Background Credentialing. This role is an exciting opportunity to contribute to Louisianas mission of ensuring every classroom is staffed by certified effective and well-prepared educators.

As part of a team committed to achieving the Departments Educator Workforce goalsincluding increasing teacher certification rates improving retention of teachers and leaders and ensuring safe classrooms through timely criminal background clearancethis position plays a vital role in supporting teacher certification and background credentialing processes.

The ideal candidate will bring strong organizational skills attention to detail and the ability to work independently in a fast-paced environment. Key competencies include proficiency with digital tools (Google Drive Microsoft Outlook Zoom) comfort with databases and data entry and the ability to analyze sensitive documents such as criminal background checks with discretion and accuracy.

This is a unique opportunity to directly impact the teacher pipeline in Louisiana by ensuring that every certification request and background check is processed securely efficiently and in alignment with the Departments mission to serve students families and schools.

Candidates with the following experience are encouraged to apply:
Experience working with Google Workspace (Drive Docs Sheets) to create organize and manage electronic files.
Proficiency with Microsoft Outlook (scheduling and email management) and Zoom (meeting coordination and facilitation).
Prior experience using case management systems or electronic databases for tracking processing and retrieving records.
Demonstrated ability to review and analyze sensitive documents such as criminal background checks with accuracy and confidentiality.
Strong data entry and document management skills including scanning indexing and retrieving records in systems such as OnBase or similar platforms.
Experience providing customer service and stakeholder support including responding to inquiries clarifying requirements and resolving issues professionally.
Ability to prioritize and manage workload in a high-volume environment with strict deadlines.
Familiarity with educator certification processes or state regulatory compliance work (preferred but not required).
Demonstrated skill in working independently and with discretion while also functioning effectively as part of a team.
Strong written and verbal communication skills especially in preparing clear accurate responses and documentation.

Candidates with the following skills and competencies are encouraged to apply:
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and
ideas.
Following Policies and Procedures: The ability to comply with policies and procedures of the organization as
well as State Civil Service rules and all applicable federal and state laws.

Minimum Qualifications

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role as defined by the State Civil Service can be found here.

Job Duties and Other Information

Job Duties:

As an Administrative Coordinator you will support the Educator Background Credentialing and Teacher Certification teams as follows:
Teacher Certification & Background Credentialing Support
Review applications in the certification portal for completeness required documents and payments.
Assign and process cases daily to support specialists in certification and background credentialing.
Provide customer service to applicants school districts and teacher preparation programs through the certification portal.
Research and resolve applications flagged for additional processing.
Help manage workload distribution based on volume and staff capacity.

Criminal Background Credentialing Tasks
Securely collect download and review criminal background checks (CBCs) from the Louisiana State Police.
Analyze and prioritize CBCs flagging urgent cases for immediate review by specialists or the legal team.
Confirm whether individuals on CBCs hold teaching certificates.
Scan and upload paper and electronic CBCs into OnBase ensuring accurate indexing and retrieval for investigations.

General Administrative & Public Support
Collect sort and distribute incoming mail; send out documents as requested by specialists.
Respond to user account login questions and assist with authentication.
Schedule and coordinate meetings for the supervisor and staff using Outlook and Zoom.

Position-Specific Details:

Appointment Type: This is apart-time position thatisnoteligible for benefits or paid holidays andhas a limitto the number of hours worked (maximum of 1245 hours) in a 12 month period beginning with the first day of employment. The hours belong to the employee and any available hours follow the employee.
Career Progression: This position does not participate in a Career Progression Group.
Work Schedule: Work hours are Monday - Friday. Work hours will be determined.
Compensation: The salary offered will be determined based on qualifications and experience.

**Note regarding the advertised pay range: The maximum amounts listed are the maximum salary amounts a person can make over their career andnotthe maximum amount we are allowed to pay a new hire.

How To Apply:

To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities.You may attach a resume;however only the information listed on the online application will be considered to determine qualification. All education prior experience including dates related to education and prior experienceMUSTbe listed on the online application.

*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*

NOTE:Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

For further information about this vacancy contact:
Louisiana Department of Education Human Resources
PO Box 94064
Baton Rouge LA 70804

Louisiana is a State As a Model Employer (SAME) that supports the recruitment hiring and retention of individuals with disabilities.

Required Experience:

About this Job **This is a WAE part-time position located in Baton Rouge LA**Office of Teaching & Learning - Educator Talent and Workforce DevelopmentJob Focus AreaThe Louisiana Department of Educations Office of Teaching and Learning is seeking a part-time Administrative Coordinator 3 to join the E...