Lead Operations Coordination

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At Exact Sciences were helpingchange how the world prevents detects and guides treatment for cancer. We give patients and clinicians the clarity needed to make confident decisions when they matter most. Join our team to find a purpose-driven career an inclusive culture and robust benefits to support your life while youre working to help others.

Position Overview

The Lead Operations Coordination is responsible for leading a comprehensive operational support mechanism within the operations enterprise. This influential non-bias position coordinates with key leaders to execute the annual operational parallel the Lead Operations Coordination will partner with all levels of leaders and individual contributors to determine the coordination of activities and key areas of focus to ensure operations functional teams implement cross-functional initiatives quickly and effectively.

Essential Duties

Include but are not limited to the following:

• Play a key role in the execution of operations functional meetings and execution of the communication for the operations leadership teams.
• Maintain a strong pulse on the progress against annual and long-term business objectives and cross-functional initiatives. Identify opportunities for the operations leadership teams to review progress at the right frequency and depth and in the right forum.
• Drive accountability among the operations leadership teams by managing program/initiative/business metrics and progress (e.g. timeline budget scope of impact performance metrics) while surfacing critical business topics for discussion or deep dives.
• Ability to support a global operations enterprise that spans multiple geographic locations and quickly acclimate to successfully drive the diverse needs of the effort.
• Coordinate operational and tactical initiatives across a variety of stakeholders by demonstrating excellent teamwork accountability and organizational savviness.
• Lead monitor and/or project manage cross-functional initiatives for the operations team as needed.
• Partner with key leaders to determine topics to drive robust and relevant discussions.
• Identify areas for greater operational efficiency and effectiveness and collaborate to implement/lead improvement opportunities.
• Lead and assist with special leadership projects as business demands arise.
• Maintainmorale and support employee engagement initiatives.
• Demonstrate complex facilitation skills such as:
  • Ability to keep team focused.
  • Connect ideas in a collaborative and graceful manner.
  • Balance participation and shared work topics.
  • Keep topics moving toward desired outcome.
  • Manage the topic time (keeping team apprised when it is time to switch topics.
  • Experience prioritizing needs during meetings to provide all information/data necessary for absolute decision making.
• Identify potential points of resistance raise to team and assist in developing mitigation strategies.
• Through guidance and enabling trust assist executive sponsors senior leadership program teams business leads and team members in their decision-making process.
• Ability to quickly build comprehensive process improvement project management or change management plans activities presentations or visuals that capture the most pertinent information.
• Experience prioritizing managing and tracking multiple pieces of work simultaneously with the ability to work autonomously in a fast-paced high-growth environment.
• A keen eye for detail and a strong desire to uphold high standards of excellence.
• Truly self-motivated with a desire to constantly learn develop and grow to build out the specialty.
• Integrity and trustworthiness with humility/willingness to question ones own assumptions.
• Ability to build relationships and rapport quickly and constantly expand internal networks.
• Mentor the teams you support to achieve adherence to best practices for communication documentation and wider context sharing.
• Ensure concerns are anticipated and raised early to appropriate owners to resolve issues that prevent progress.
• Uphold company mission and values through accountability innovation integrity quality and teamwork.
• Support and comply with the companys Quality Management System policies and procedures.
• Maintain regular and reliable attendance.
• Ability to act with an inclusion mindset and model these behaviors for the organization.
• Ability to work on a mobile device tablet or in front of a computer screen and/or perform typing for approximately 90% of a typical working day.
• Ability and means to travel between local Exact Sciences locations.
• Ability to travel 10% of working time away from work location may include overnight/weekend travel.

Minimum Qualifications

• Bachelors Degree in Business Administration or field as outlined in the essential duties; or High School Degree or General Education Degree (GED) and 4 years of relevant experience as outlined in the essential duties in lieu of Bachelors Degree.
• 5 years of progressive broad-based project experience.
• 5 years working in a client-facing project management role.
• Demonstrated ability to lead complex time-sensitive initiatives.
• Demonstrated interpersonal and communication skills; demonstrated ability to build close working relationships and establish trust.
• Demonstrated strong analytical skills business intuition and organizational ability.
• Demonstrated excellent time management skills; demonstrated ability to manage multiple time-sensitive projects simultaneously and deliver high quality results on time.
• Demonstrated adaptability openness to change and demonstrated ability to work in ambiguous situations and quickly respond to new information or unexpected circumstances.
• Demonstrated strong attention to detail; demonstrated quality-oriented approach with the ability to see the big picture.
• Demonstrated ability to directly lead and coordinate strategic initiatives through strong project management influence and team leadership skills.
• Demonstrated success in progressively increasing responsibility/scope in direct or indirect leadership roles.
• Demonstrated ability to motivate and engage a high-performing team build trust and make sound decisions.
• Proficiency with Microsoft Office programs such as: Word Excel PowerPoint Outlook OneNote SharePoint.
• Demonstrated ability to perform the essential duties of the position with or without accommodation.
• Authorization to work in the United States without sponsorship.

Preferred Qualifications

• Change management Process Improvement and/or Project Management Certifications.
• Experience in Operations Health Care and/or Laboratory.

Salary Range:

Exact Sciences is proud to offer an employee experience that includes paid time off (including days for vacation holidays volunteering and personal time) paid leave for parents and caregivers a retirement savings plan wellness support and health benefits including medical prescription drug dental and vision coverage. Learn more about our benefits.

Our success relies on the experiences and perspectives of a diverse team and Exact Sciences fosters a culture where all employees can develop personally and professionally with a sense of respect and belonging. If you require an accommodation please contact us here.

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We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to disability protected veteran status and any other status protected by applicable local state or federal law.

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