Administrative Technician, Senior* - Office of Legal Affairs
Administrative Technician, Senior* - Office of Legal Affairs
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Job Description
Are you RichmondR.E.A.D.YRespect.Equity.Accountability.DiversityYOU!!!
This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent fostering growth opportunities and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice we are thrilled about the below employee benefit enhancements:- Virginia Retirement System (VRS)
- Language Incentive
- Referral Bonus
- Tuition Assistance Program
Description
- The City of Richmond Police Department is seeking a highly qualified and experienced candidate for the position of Administrative Technician Senior within the Office of Legal Affairs. The selected candidate for this vital role will provide support for the entire Office of Legal Affairs and will be responsible for drafting and tracking legal correspondence between outside law firms the City Attorneys Office the Commonwealth Attorneys Office and the U.S. Attorneys Office. The selected candidate will also be responsible for tracking lawsuits contracts FOIA (Freedom of Information Act) requests and subpoenas duces tecum. This Administrative Technician Senior will facilitate the creation of necessary files and perform updates within the records management system and will be responsible for redacting body worn camera footage.
Duties include but are not limited to
- Serving as liaison to the City Attorney by tracking civil investigations and claims;
- Creating system and tracking memos of understanding (MOUs) and requests for legal opinions;
- Creating and maintaining filing index system;
- Tracking FOIA (Freedom of Information Act ) requests;
- Processing SDTs (Subpoena Duces Tecum) and other incoming court documents;
- Coordinating police officer court responses in civil matters;
- Drafting and distributing correspondence;
- Answering telephone and taking messages for Office of General Counsel staff;
- Maintaining schedules/calendars of General Counsel staff;
- Maintaining staff leave records and audits/inspections of department divisions;
- Preparing and submitting division purchase orders;
- Processing invoices/payments;
- Entering report information and maintaining various databases; and
- Other duties as assigned.
This position is considered Essential Personnel which means that the incumbent is required to work when the City is closed due to public emergencies critical or hazardous conditions or inclement weather.Successful completion of a thorough background investigation including drug screen are required.Qualifications Special Certifications and Licenses
MINIMUM TRAINING AND EXPERIENCE:
- High School Diploma or GED
- Three years of related clerical or office support experience.
- An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification
LICENSING CERTIFICATIONS and/or OTHER SPECIAL REQUIREMENTS:- A Notary Public designation may be required for some assignments.
KNOWLEDGE SKILLS AND ABILITIES:Thorough knowledge of the English language and grammar; experience with standard office equipment such as office machines multi-line phone computers copier fax scanning machine etc.; experience with software such as Microsoft Word Excel and Outlook; basic arithmetic calculations and mathematics; administrative and clerical procedures such as word processing managing files and records and designing forms; administrative and clerical procedures and business principles. Demonstrated skills entering data accurately; maintaining confidentiality; utilizing critical thinking and analytical skills to solve problems; exhibiting excellent customer service; communicating verbally and in writing. Demonstrated ability following established procedures; paying attention to detail; working efficiently in a fast-paced environment; working independently with little supervision; working and supporting a team/staff; multi-tasking; using sound judgment and making important decisions; prioritizing multiple responsibilities and summarizing notes and requests in a concise manner.
Equal Employment Opportunity Statement
The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.
The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process please contact Jessica McKenzie Human Resources Manager by email at .
This policy applies to all terms and conditions of employment including recruitment hiring placement promotion termination layoff transfer leaves of absence compensation and training.
The City of Richmond Values Veterans.We are an official V3 Certified Company.
The City of Richmond is a proud partner with the US Army Partnership for Your Success PaYS Program.
Required Experience:
IC
Employment Type
Full-Time
