Senior Workplace Coordinator
Senior Workplace Coordinator
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Job Description
Cohesity is the leader in AI-powered data security. Over 13600 enterprise customers including over 85 of the Fortune 100 and nearly 70% of the Global 500 rely on Cohesity to strengthen their resilience while providing Gen AI insights into their vast amounts of data. Formed from the combination of Cohesity with Veritas enterprise data protection business the companys solutions secure and protect data on-premises in the cloud and at the edge. Backed by NVIDIA IBM HPE Cisco AWS Google Cloud and others Cohesity is headquartered in Santa Clara CA with offices around the globe.
Weve been named a Leader by multiple analyst firms and have been globally recognized for Innovation Product Strength and Simplicity in Design and our culture.
Want to join the leader in AI-powered data security
The Senior Workplace Coordinator plays a pivotal role in ensuring smooth day-to-day operations of the workplace delivering an excellent employee experience and maintaining a safe functional and engaging office environment. This role serves as the bridge between employees vendors and workplace leadership while supporting facilities operations workplace programs and regional initiatives.
Key Responsibilities
Workplace Operations & Facilities Management
- Oversee day-to-day workplace operations including reception housekeeping pantry mailroom and vendor services.
- Coordinate preventive and corrective maintenance schedules with vendors and engineering teams.
- Monitor and manage office supplies pantry stock furniture and equipment.
- Ensure compliance with health safety and environmental standards.
- Track and report on workplace KPIs (uptime response time issue resolution etc.).
Employee Experience & Workplace Services
- Act as the first point of contact for employees on workplace-related queries and requests.
- Support new hire onboarding seating allocation access cards and orientation to office services.
- Organize employee engagement activities townhalls and workplace experience programs.
- Assist in planning and executing executive visits leadership events and office celebrations.
Space & Move Management
- Support space planning seating charts and workplace occupancy reports.
- Coordinate employee moves adds and changes (MAC).
- Partner with IT and Security teams to ensure smooth desk setups and access.
Vendor & Budget Management
- Coordinate with facility vendors (housekeeping security catering maintenance etc.) to ensure quality service delivery.
- Assist in invoice processing purchase requisitions and vendor documentation.
- Track expenses against workplace budget and highlight variances.
Qualifications & Skills
- Bachelors degree in Facilities Management Business Administration Hospitality or related field.
- 57 years of experience in workplace coordination facilities or corporate real estate.
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication and interpersonal skills; ability to manage multiple stakeholders.
- Proficiency in MS Office Suite workplace management tools (CAFM/IWMS) and ticketing systems.
- Ability to work in a fast-paced dynamic environment with problem-solving mindset.
Key Competencies
- Customer-focused mindset
- Team collaboration and cross-functional partnership
- Proactive and solution-oriented
- Data-driven decision making
- Ability to remain calm proactive and adaptable in fast-changing or high-pressure environments
- Maintain professional conduct positive energy and be a team collaborator
- Ability to beon-site every day andflexible in supporting after-hours escalationswhen needed
- Alignment with our RADIO values
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Equal Employment Opportunity Employer (EEOE)
Cohesity is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color creed religion sex sexual orientation national origin or nationality ancestry age disability gender identity or expression marital status veteran status or any other category protected by law.
If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying you may contact us atCOHESITY or for assistance.
In-Office Expectations
Cohesity employees who are within a reasonable commute (e.g. within a forty-five (45) minute average travel time) work out of our core offices 2-3 days a week of their choosing.
Interested candidates based outside of the designated areas are welcome to apply provided they have the right to work in the job location.
Required Experience:
Senior IC
Employment Type
Full-Time
