Receptionist
Share
Job Location:
San Luis Obispo, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
19-09-2025
Vacancies:
1 Vacancy
Job Summary
Essential Functions
- Greet and assist visitors clients and staff at the front desk providing excellent customer service.
- Answer and direct incoming calls on a multi-line phone system with professionalism and accuracy.
- Manage all incoming written physical communication and daily deliveries including but not limited to USPS mail UPS FedEx faxes and emails.
- Manage postage meters and assist new team members with basic instructions on use of the postage machine and basic mail services.
- Maintain current supplies of all organizational materials at the front desk ensuring all information is updated regularly.
- Maintain corporate office calendars to ensure there are no double bookings of cars and conference rooms including monthly audits of checkout laptop calendars to ensure accurate inventory.
- Communicate company updates and changes to staff as directed by management.
- Support staff by handling general office tasks including scanning copying and outgoing mail.
- Manage mail distribution and staff mail cubbies.
- Maintain and restock office supplies copy room items and coffee stations.
- Assist in setting up the conference room for meetings and events.
- Provide office tours to visitors new hires and other guests as needed.
- Support the Office Manager and Administrative Coordinator with administrative and operational tasks.
- Ensure the reception and common areas are organized welcoming and well-maintained.
- Keep lobby and front desk area clean and well-organized.
- Manage break room area (including dishes) assist with company events and perform weekly in-house laundering of hand towels and floor mats.
- Assist with special projects or other duties as assigned by supervisor.
- Provide basic administrative assistance to team members as authorized by supervisor.
Requirements
Skill & Knowledge Requirements
- Bilingual (English/Spanish) with strong verbal and written communication skills.
- Proficient in Microsoft Office Suite (Word Excel Outlook)
- Familiarity with standard office equipment (copiers scanners printers mail machines).
- Strong organizational and time management skills with the ability to multitask and manage frequent interruptions.
- Professional demeanor with the ability to interact effectively with the public staff and external partners.
- Capable of working independently with minimal supervision in a fast-paced environment.
- Minimum of two years of Receptionist/Administrative Assistant experience required.
- Experience working in a large office environment with a team of 50 employees.
- Must possess a valid California Drivers License and dependable transportation.
- Must possess or be able to obtain within 12 months notary public certification.
Key Skills
- Multi-line Phone Systems
- Customer Service
- Computer Skills
- QuickBooks
- Medical office experience
- Office Experience
- 10 Key Calculator
- Dental Office Experience
- Front Desk
- Administrative Experience
- Medical Receptionist
- Phone Etiquette
About Company
We build affordable homes with site-based services that offer opportunities to change lives and strengthen communities on the Central Coast of California.
