Office Coordinator, Quigli

Williams Lake - Canada

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Department:

Administration

Job Summary

ABOUT WILLIAMS LAKE FIRST NATION (WLFN)

The Williams Lake First Nation (WLFN) or the Texelcemc (people of WLFN) have belonged to the Secwepemc (or Shuswap) Nation for over 6500 years. Today the WLFN community includes a growing population of over 800 registered members who live on reserve in Sugar Cane in nearby Williams Lake BC and across the globe.

We are Culturally Centered Future Focused. WLFN provides staff with an excellent benefits package RSP matching up to 8% 3 weeks vacation upon completion of probationary period and many other benefits.

Deadline for Applications:Open until filled.

POSITION

Reporting to the Director of Member Services the Office Coordinator plays a pivotal role in representing the Williams Lake First Nation through reception services and ensures smooth daily office administrative operations of the office. The Office Coordinator will be responsible for taking care of the WLFN Quigli facility in terms of services and performance. We continually want our clients and members to know that they are entering a positive and comfortable environment. Core functions of this dynamic role include reception services general office administration and facilities management. It is essential that the Office Coordinator be highly organized professional friendly in all forms of communication and able to handle the multiple demands with an attitude for problem solving and positivity that ensures the office runs harmoniously.

Employment Type

Full time 35 hours per week (Monday - Friday 8:30am - 4:30pm with a one-hour unpaid lunch)

Probation Period

3 months from the date of hire.

Education Required

Certificate in Business Administration or a related field or an equivalent combination of training and education

Experience Required

Minimum of 1-2 years experience in a closely related field.

Overtime Status

Non-exempt.

DUTIES AND RESPONSIBILITIES

Act as primary office receptionist: welcome guests answer the phone direct calls with the goal of providing a first-rate customer experience.
Performs day-to-day administrative/clerical duties including photocopying processing correspondence flyers emails and other documentation.
Oversee office supply inventory ordering and restocking as necessary and ensuring that the office is always well-stocked with the necessary materials.
Support the Director of Member Services with different tasks i.e. PO Log and Cheque Req updates Office Status set up Business Connect credit card reconciliations etc.
Files documentation according to proper Records Information Management System (RIMS) procedures.
Provide general administration to internal departments as required and approved by Supervisor.
Maintains organization and scheduling procedure for WLFN vehicles and Community Bus. Advises O&M Coordinator of required repairs for the WLFN fleet vehicles.
Schedule regular maintenance of WLFN vehicles (example oil change).
Maintains organization and scheduling procedures for WLFN Quigli Council Chambers Boardroom and Meeting Room and assist staff to book these rooms.
Key management for all WLFN Offices and vehicles excluding Yorston.
Develops maintains and updates Receptionist Manual as required.
Take payments and issues receipts for General.
Manage opening and closing of the front door and kitchen throughout the day opening at 8:30am closing between 12:00pm and 1:00pm and closing at the end of the day.
Receive mail and packages and distribute throughout the office.
Organizes monthly staff birthday cards and cake.
Ensures public areas are clean and sanitized throughout the day.

QUALIFICATIONS

Knowledge of Microsoft Office software at an intermediate/advanced level.
Excellent verbal and written communication skills.
Ability to manage several diverse tasks activities and projects at the same time.

Preference will be given to those of Aboriginal Ancestry - per Section 16(1) of the Canadian Human Rights Act.

We thank all those individuals who applied. Given the large number of applicants we receive for our job postings only those selected for an interview will be contacted.

Required Experience:

Manager

ABOUT WILLIAMS LAKE FIRST NATION (WLFN)The Williams Lake First Nation (WLFN) or the Texelcemc (people of WLFN) have belonged to the Secwepemc (or Shuswap) Nation for over 6500 years. Today the WLFN community includes a growing population of over 800 registered members who live on reserve in Sugar Ca...