Office Assistant Wyoming State Penitentiary

Rawlins, WY - USA

Hourly Salary: USD 17 - 17

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Description and Functions

GENERAL DESCRIPTION:

The Wyoming Department of Corrections State Penitentiary is seeking an Office Assistant to join our team. The position supports the Warden with administrative and clerical support. Responsible for helping with administrative management on day-to-day operations may help with assigned programs or projects; may help provide leadership and guidance to administrative staff.

Human Resource Contact: Anna Krier or

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed in the job level.

Independently composes and types correspondence related to the assigned office/ program area.
Reviews incoming correspondence applications etc.; initiates replies as appropriate; routes matters requiring action by staff; follows up to ensure actions are completed.
Compiles and types special reports by selecting relevant information from a variety of sources such as reports documents correspondence electronic files etc.
Performs specialized tasks relating to databases desktop publishing graphics etc.
Serves as the point of contact for the assigned program.
Applies specific knowledge of work unit programs and activities.
Completes special projects for the program manager.
Assist administratively with budget development analysis interpretation and recommendation.
Participate in the development of department documents; provide guidance and technical assistance to the department.
Trains other staff or works as part of a project management team with managers and other professionals.
Handles deposits and monetary transactions and may review or evaluate information and/or transactions for accuracy.
Reviews all license applications and issues licenses.
Responsible for customer service answers questions on departmental services and functions; assists the public; handles and adjusts customer complaints.
Provides training and sometimes direction to other co-workers.
Has some leadership responsibility for staff in the operation of a centralized telephone and information center; may schedule work and establish work standards and policies.
Interprets policies and procedures for employees or customers.

Qualifications

KNOWLEDGE:

Knowledge of administrative and clerical procedures and systems.
Knowledge of record-keeping and preparation of reports.
Knowledge of state governmental organizations.
Knowledge of the principles and methods of gathering information.
Knowledge of bookkeeping and accounting principles.
Knowledge of planning programming and fiscal management.
Knowledge of methods used to monitor and evaluate program delivery.
Knowledge of governmental procurement principles methods and procedures.
Knowledge of form development techniques.
Knowledge of advanced research analysis and compilation of data.
Knowledge of agency-specific specialties. (i.e. construction engineering legal).

MINIMUM QUALIFICATIONS:

Education:

Associates Degree (typically in Business)

Experience:

Acquired knowledge at the level of an Office Assistant I

Education & ExperienceSubstitution:

1-3 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of anOffice Assistant I

Certificates Licenses Registrations:

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

Typically the employee may sit comfortably to perform the work; however there may be some walking standing bending carrying light items driving an automobile etc.
Special physical demands are not required to perform the work.

NOTES:

FLSA: Non-Exempt
This position must pass a background/reference check.
The Wyoming Department of Corrections is a Drug-Free Workplace. Per WDOC policy all staff is subject to drug testing while employed by WDOC. Successful applicants for employment must pass a drug screen upon appointment.
WDOC is a Tobacco-Free workplace and prohibits the taking carrying possessing or introducing of smoking materials smokeless tobacco or tobacco substitutes on or into WDOC facilities and grounds.
WDOC has a strict dress code policy to include standards for facial hair body art and piercings/gauges. All applicants must meet the standards of this dress code to be considered for employment.
The Wyoming Department of Corrections is in compliance with the Federal Prison Rape Elimination Act (PREA) of 2003. It is the policy and practice of WDOC to protect inmates/offenders from personal abuse corporal punishment personal injury disease property damage harassment and the elimination of prison rape.
WDOC offers a competitive benefits package including medical dental life insurance paid vacations and sick leave paid holidays a tuition reimbursement program Wyoming State Retirement 457 deferred compensation program and longevity pay opportunities for advancement. Please visit our website at at Information

080 WDOC State Penitentiary

Click here to view the State of Wyoming Classification and Pay Structure.

URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.

Description and FunctionsGENERAL DESCRIPTION: The Wyoming Department of Corrections State Penitentiary is seeking an Office Assistant to join our team. The position supports the Warden with administrative and clerical support. Responsible for helping with administrative management on day-to-day oper...